Overview
Court Operations Associate, Washington County, Administrative Services/Financial Division Jobs in Stillwater, MN at Minnesota Judicial Branch
Meadowlark Log Homes is seeking a highly organized and proactive Executive & Personal Assistant to support the President in both business and personal matters. This role requires someone who can efficiently handle delegated tasks, manage a dynamic schedule, and act as a gatekeeper for the President’s time.
The ideal candidate is detail-oriented, anticipates needs before they arise, and thrives in a fast-paced environment. They must be discreet, reliable, and highly organized, ensuring that tasks, schedules, and responsibilities are managed efficiently without oversight.
Key Responsibilities:
Executive & Administrative Support:
Manage and maintain the President’s schedule, including meetings, appointments, and events.
Adjust and update the schedule proactively to prevent conflicts.
Track and organize tasks & to-do lists, ensuring follow-ups and deadlines are met.
Handle extensive delegation of tasks, ensuring nothing falls through the cracks.
Act as a gatekeeper, maintaining privacy and minimizing unnecessary interruptions.
Screen, prioritize, and respond to emails, calls, and messages as needed.
Schedule and coordinate meetings, ensuring preparation and follow-ups.
Prepare briefing materials, reports, and key information before meetings.
Personal Support & Errands:
Book personal appointments (medical, vehicle maintenance etc.).
Handle travel arrangements (business & personal), including flights, hotels, and logistics.
Assist with personal tasks, such as gift purchases, event planning, and reservations.
Run occasional errands as needed.
Office & Workflow Management:
Ensure the President’s office remains a private and distraction-free zone during work.
Keep track of and organize documents, contracts, and files.
Work with internal team members to keep priorities aligned.
Assist with special projects and research as assigned.
Ideal Candidate Will Have:
Experience as an Executive Assistant, Personal Assistant, or similar role.
Exceptional organizational and multitasking skills.
Strong problem-solving and decision-making abilities.
Ability to anticipate needs and act without constant supervision.
Excellent written and verbal communication skills.
Proficiency in email management, calendar software, and task tracking tools.
Ability to handle sensitive information with confidentiality and professionalism.
A proactive mindset, always staying one step ahead.
Job Details & Benefits:
Full-time position (on-site at our [City] office).
Competitive salary based on experience.
Opportunity to work closely with a business leader in a growing company.
.
Job Type: Full-time
Pay: $39,700.00 – $65,000.00 per year
Benefits:
Employee discount
Paid time off
Schedule:
8 hour shift
Ability to Commute:
Libby, MT 59923 (Required)
Ability to Relocate:
Libby, MT 59923: Relocate before starting work (Preferred)
Work Location: In person
Title: Court Operations Associate, Washington County, Administrative Services/Financial Division
Company: Minnesota Judicial Branch
Location: Stillwater, MN
