Overview
Coworking manager and executive assistant Jobs in Mahón, Balearic Islands, Spain at Isla House
Title: Coworking manager and executive assistant
Company: Isla House
Location: Mahón, Balearic Islands, Spain
About the Role
We are looking for a proactive, personable, and highly organized individual to join our coworking space team on a part-time morning schedule as of May 1st. This role combines front-desk administration, executive support and community engagement. You’ll be a key presence in the space, helping create a welcoming, well-organized, and social environment for our members.
Location
Mahón, Menorca
Job Type
Part-time (mornings)
Key Responsibilities:
Front Desk & Member Experience
- Welcome and assist members and visitors in a friendly, professional manner
- Handle calls, emails, and general inquiries
- Ensure the space is tidy, organized, and inviting
Administrative & Executive Support
- Perform general administrative tasks
- Provide executive assistant support (both business and personal tasks)
- Run errands such as post office pickups, package handling, and other ad hoc duties
Marketing, CRM & Communication
- Assist with basic social media tasks
- Support member communications and updates
- Update and maintain the CRM system, ensuring data accuracy
- Extract and report on basic performance metrics (e.g. occupancy, member activity, leads)
Community & Events
- Help foster a positive and engaged coworking community
- Support the organization of small events and networking activities
- Actively engage with members and encourage participation
Requirements
- Fluent in English (required)
- Additional languages are a plus
- Must have own transport
- Tech-savvy and comfortable using digital tools (CRM systems, spreadsheets, social media platforms)
- Previous experience in admin, hospitality, or customer-facing roles preferred
- Strong organizational and multitasking skills
- Comfortable handling a mix of professional and personal assistant responsibilities
Personal Qualities
- Friendly, outgoing, and confident with people
- Reliable, proactive, and hands-on
- Flexible and solution-oriented
- Detail-oriented and organized
Company Description
Isla House is a premier coworking space in Menorca, catering to remote workers, freelancers, and digital nomads. We offer a comfortable workspace equipped with high-speed Wi-Fi, coffee, and a welcoming community that supports professional growth and collaboration.
