Overview
Credentialing Specialist/ Admin Assistant Jobs in Aiken, SC at CNSCares
TITLE: RECEPTIONIST / ADMINISTRATIVE ASSISTANT
JOB SPECIFICATION Last update February 15, 2024
HOURS: 40 HOURS
UNION: AFSCME
Candidates with mental or physical disabilities are eligible to apply as long as they can perform the essential functions of the position after reasonable accommodation is made for their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. The Borough of
Somerville is an equal opportunity employer.
Note: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all the duties listed in this specification.
Conversely, all duties performed on the job may not be listed.
Summary of Responsibilities:
The position serves as the front desk receptionist greeting all visitors and provides guidance and direction for service. The position is required to learn aspects of various positions to be able to assist visitors effectively. The individual will be required to answer phones, emails and provide support to various departments as required. Must be extremely dependable. The position requires a person that is reliable with an excellent attendance record.
Examples of Work:
Provide dedicated administrative support in a professional, and organized manner
Handle Front desk, assist visitors and vendors in a timely professional manner.
Maintain accountability for all site visitors
Listen to recorded meetings and draft Council meeting minutes and other minutes as requested.
Handle email requests for documentation and copies
Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
Accept funds for municipal permits
Issue letters, mass mailings
Document and provide receipt of funds.
Manage mail and package flow, receive packages and owner of the mail and package rooms
Organize/maintain department files, both electronic and hard copy
Daily interaction will all departments within building
Maintain high level of integrity and professionalism in handling confidential material on a daily basis
Ability to work proficiently and calmly under pressure situations
Coordination and tracking of special events for location
Work on special projects as necessary
Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally and externally
Must be strong team player and assist other department staff when necessary
Willingness to learn and take on projects
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed.
Willingness to take attend courses, such as Certified Municipal Registrar, Municipal Clerk and other similar or related courses.
Qualifications/Requirements
High School diploma, Associates preferred, but not required
Bilingual a plus
Detailed knowledge and experience in Microsoft Word, Power Point, Excel
Ability to become proficient in multiple IT applications
Experience in prioritizing work and multi-tasking
Outstanding follow-up skills – Discretion with sensitive information
Excellent written and verbal communication skills
Desire to learn local government
Willingness to take courses as directed
Ability to participate in security drills
Background check required
Job Type: Full-time
Pay: $46,000.00 – $52,000.00 per year
Benefits:
Dental insurance
Health insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Credentialing Specialist/ Admin Assistant
Company: CNSCares
Location: Aiken, SC
