Overview
Customer Service/Admin. Assistant Jobs in Antigo, WI at Volks Auto LLC
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erVision (CVI), is actively recruiting an Executive Assistant, this role will provide personalized administrative support to several CVI Global Leaders, handling a variety of critical and confidential tasks related to their work life and communications. The role requires a keen eye for detail, excellent organizational skills, and the ability to manage projects effectively in a timely manner. Position is based in Juana Diaz, Puerto Rico Key
Job Responsibilities Serv
e as a seamless conduit between executives, leadership teams, and senior management, ensuring the utmost integrity and discretion in handling confidential information while maintaining a professional demeanor across various communication channels. Cult
ivate and sustain robust relationships with individuals and stakeholders, at all organizational levels, both internal and external, fostering a collaborative environment. Effi
ciently coordinate, manage, and proactively anticipate the complex calendars and schedules of executives, liaising with teams, cross-functional stakeholders, and external partners. Craf
t and customize routine and ad-hoc correspondence, memorandums, presentations, and reports to meet the specific needs and preferences of executives. Reco
rd and manage department meeting minutes, ensuring timely follow-up on action items identified by supported executives. Safe
guard customer confidence and uphold operational integrity by maintaining strict confidentiality in handling sensitive information. Over
see executives’ schedules, including meeting, conference, and teleconference arrangements, as well as coordinating national and international travel logistics. Act
as the primary point of contact between executives and internal/external clients, ensuring effective communication and resolution of inquiries. Driv
e operational efficiency by scheduling and assigning administrative projects and expediting work results to meet organizational objectives. Cont
ribute collaboratively to team efforts by achieving related results and supporting colleagues as needed. Coor
dinate external visits for executives, managing logistics and ensuring smooth and professional experience for guests. Anal
yze and revise systems and procedures, considering operational practices, recordkeeping, form controls, office layout, and budgetary requirements, implementing changes for continuous improvement. Reso
lve administrative challenges by coordinating report preparation, analyzing data, and identifying effective solutions. Unde
rtake reception duties, including receiving calls, taking messages, and efficiently routing correspondence. Mana
ge the end-to-end process of executive expense reports, ensuring accuracy and timely completion. Prod
uce comprehensive reports, presentations, and briefs to support executives in decision-making processes. Othe
r duties as assigned. Mini
mum Requirements High
ly proficient in utilizing MS Office tools and overall technology for enhanced productivity and efficiency in administrative support provided. Work
ing knowledge of existing software and applications such as travel, expense reporting, and procurement, among others. Full
y bilingual (English/Spanish) with superior/advanced oral and written proficiency in both languages. Exce
ptional verbal and written communication skills, demonstrating clarity, effectiveness, and assertiveness maintaining composure and flexibility in diverse situations.. Outs
tanding organizational and project support abilities, ensuring efficient task execution and goal attainment. Prov
en capability to establish meaningful relationships across all organizational levels. Adhe
rence to discretion and confidentiality in handling sensitive matters. Exem
plary reporting, presentation, planning, and time management skills. Stay
current with advancements in office tools and applications to optimize work processes. Exce
ptional multitasking and prioritization skills to manage daily workload effectively. Expe
rtise in handling travel, large executive / leadership team meetings globally and event logistics for seamless outcomes. Exce
llent interpersonal skills, coupled with high motivation, self-initiative, and a strong sense of responsibility. Team
-oriented and service-driven, emphasizing the importance of collaborative relationships with colleagues. Expe
rience: Five
(5) years of experience as Executive / Administrative Assistant required supporting senior management (GM and/or director level) required. Exposure to global setting, matrixed environment and regulated industry strongly preferred. Prov
en track record of successful administrative support, showcasing a depth of experience and competence in managing tasks related to high-level executives. Mast
ery of administrative processes and responsibilities, with a focus on delivering exceptional support to senior management. Educ
ation: Bach
elor’s Degree required. Business Administration, Office Administration, or related fields highly preferred . We a
re committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace . #LI-
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Title: Customer Service/Admin. Assistant
Company: Volks Auto LLC
Location: Antigo, WI
