Overview
Customer Support and Administrative Assistant Jobs in Irvine, CA at Apex Class Action
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various administrative duties while maintaining a high level of professionalism and confidentiality.
Duties
Provide comprehensive administrative support to executives, including calendar management and scheduling meetings.
Coordinate and plan events, ensuring all logistics are handled smoothly.
Maintain organized filing systems for important documents and correspondence.
Assist in project coordination by tracking progress and deadlines.
Manage financial records using QuickBooks, including expense tracking and invoicing.
Manage Insperity Human Resources program.
Utilize Outlook Calendar for scheduling appointments and reminders.
Deliver outstanding customer service to both internal teams and external clients.
Qualifications
Proven experience as an Executive Assistant or in other administrative roles.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, particularly Outlook Calendar, and QuickBooks is preferred.
Experience in event planning is a plus.
Ability to maintain confidentiality and handle sensitive information with discretion.
A proactive approach to problem-solving with strong decision-making capabilities.
Flexibility to adapt to changing priorities in a fast-paced environment.
Job Type: Full-time
Pay: $65,000.00 – $75,000.00 per year
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Grapevine, TX 76051 (Required)
Ability to Relocate:
Grapevine, TX 76051: Relocate before starting work (Required)
Work Location: In person
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Title: Customer Support and Administrative Assistant
Company: Apex Class Action
Location: Irvine, CA
