Overview
Data Entry Clerk Jobs in North Little Rock, AR at Maverick Transportation, LLC
TMB – Admin Assnt II (00041037)
Organization: TEXAS MEDICAL BOARD
Primary Location: Texas-Austin
Work Locations: George H.W. Bush 1801 Congress Ave Suite 9.200 Austin 78701
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
State Job Code: 0152
Salary Admin Plan: A
Grade: 11
Salary (Pay Basis): 3,082.28 – 3,082.28 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Mar 21, 2024, 1:42:15 PM
Closing Date: Apr 4, 2024, 11:59:00 PM
Description
TEXAS MEDICAL BOARD STATE JOB VACANCY NOTICE
Job Posting:
24-503-48
Opening Date: 03/21/2024
No. of Openings: 1
Monthly Salary:
$3,082.28
Closing Date: 04/04/2024
Type of Employment: Full-Time
Job Title: Administrative Assistant II
Classification Administrative Assistant II
Class Number: 0152
Salary Group: A11
FLSA Status: Non-Exempt
Category: 4, Reports to the office at least 4 days of the week
Location: Austin, George HW Bush Building. 1801 Congress Ave STE 9.200 Austin TX 78701
How to Apply: All applications for employment with the Texas Medical Board must be submitted electronically via CAPPS at CAPPS RECRUIT or submit application through Work in Texas (WIT) before 12:00 a.m. central time on the job closing date. Applications can be FAXED to 512.305.7124 or e-mailed to [email protected]. All fields on the application must be completed. We may reject applications that do not include all of the required information. Resumes do not take the place of the information required on the state of Texas application.
Additional Information: Must reside in Texas. No dual state employment with another state agency or higher education is allowed. Must provide DOB for background check. Agency does not reimburse for travel or lodging expenses to attend job interviews. Virtual job interviews can be requested. For veteran’s preference, please submit with your application a copy of the DD-214; statement of compensation from the Veteran’s Administration or copy of the DD1300.
Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_HumanResourcesandTrainingand Development.pdf
Agency Information
We have over 200 employees across the state of Texas. We are a collaborative and team environment work culture that values an environment of trust and accountability as we work towards our Board’s mission to protect and enhance the public’s health, safety, and welfare by establishing and maintaining standards of excellence used in regulating the practice of medicine and ensuring quality health care for the citizens of Texas through licensure, discipline, and education.
We value employee work-life balance and provide our team incentives that include telework, flexed and compressed work schedules, wellness leave incentive, health and retirement programs, 401K, vacation and sick leave paid, holiday pay, and other various benefits.
GENERAL DESCRIPTION
Performs routine administrative support work for the Litigation Department. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Performs routine filing and routing of litigation documents and reports. Performs routine (journey-level) administrative assistant work to support staff attorneys responsible for enforcement litigation. At the direction of Program Supervisor, responsibilities includes: mail out status letters, distributing mail and faxes, filing into the electronic file and updating a SQL database. Works under moderate supervision, with limited minimal latitude for the use of initiative and independent judgment. Reports to the Program Supervisor.
PRINCIPAL JOB FUNCTIONS INCLUDE SUPPORT FOR LITIGATION DEPARTMENT
10% Closure Letters
Merges, scans, and mails out 90-day status letters and closure letters for Respondents and Opposing Counsel on department legal cases.
25% Department Files
Track data work for records retention.
Move, organize, and delete electronic files per retention policy.
30% Support Staff for Program Supervisor
Maintains ISC Calendar
Print weekly case load summary.
Updates and maintains case status spreadsheet.
Takes meeting minutes.
Data entry.
10% Litigation Receptionist
Responsible for answering Litigation Department phone line.
Listens to Litigation Department voice messages and emails or forwards calls to appropriate TMB employee
Deletes messages after they have been addressed.
15% Other Legal Proceedings and Departmental Support
Special projects related to departmental needs.
Provides support for incoming mail, outgoing mail, scanning legal documents.
Provides backup support to other positions within the department.
Maintain office supplies.
Performs related departmental work as assigned.
Picks up and delivers outgoing mail to mail room.
EXPERIENCE AND EDUCATION
Graduation from standard senior high school or equivalent is required
A two-year Associate’s Degree from a college or university is preferred
Education and experience may be substituted for one another
Experience in administrative work preferred
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of office practices and procedures
Skills in operation of word processing and other standard office equipment
Skills in management of filing systems to assure accurate and rapid storage and retrieval of case documents
Skill in establishing and maintaining cooperative working relationships
Ability to quickly perform data entry and data retrieval tasks with minimal errors
Ability to plan work and meet deadlines
Ability to prioritize work to effectively meet multiple project deadlines
Ability to analyze documents
Ability to prepare reports and documents
Ability to establish goals and meet them
Ability to organize and handle multiple tasks with flexibility
Ability to communicate and interact effectively with members of the public and peers
Ability to consistently display a professional demeanor
PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS
The principal job functions are performed in a standard office environment and require:
Regular and punctual attendance
Frequent use of personal computer, copiers, printers, fax machines and telephones
Frequent sitting
Frequently working under deadlines, as a team member, and in direct contact with others
Compliance with all agency policies and procedures, including but not limited to applicable confidentiality, security and safety rules, regulations and standards
If hired, must provide document(s) within three days of hire date that establishes identity and employment eligibility
Applicants must have or can secure high-speed internet access with a minimum speed of 20 MBPS download and 2 MBPS upload. Applicants may be required to provide confirmation from the area ISP.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The Texas Medical Board does not discriminate on the basis of race, color, national origin, sex, age, religion, disability or veteran status. Employment opportunities shall not be denied a qualified individual with a disability that requires a reasonable accommodation. The applicant should communicate requests for reasonable accommodations by calling (512) 305-7146.
Selective Service Requirement: If selected for employment, male applicants age 18 through 25 must present proof of registration or exemption with the federal Selective Service System.
Qualifications
TEXAS MEDICAL BOARD STATE JOB VACANCY NOTICE
Job Posting:
24-503-48
Opening Date: 03/21/2024
No. of Openings: 1
Monthly Salary:
$3,082.28
Closing Date: 04/04/2024
Type of Employment: Full-Time
Job Title: Administrative Assistant II
Classification Administrative Assistant II
Class Number: 0152
Salary Group: A11
FLSA Status: Non-Exempt
Category: 4, Reports to the office at least 4 days of the week
Location: Austin, George HW Bush Building. 1801 Congress Ave STE 9.200 Austin TX 78701
How to Apply: All applications for employment with the Texas Medical Board must be submitted electronically via CAPPS at CAPPS RECRUIT or submit application through Work in Texas (WIT) before 12:00 a.m. central time on the job closing date. Applications can be FAXED to 512.305.7124 or e-mailed to [email protected]. All fields on the application must be completed. We may reject applications that do not include all of the required information. Resumes do not take the place of the information required on the state of Texas application.
Additional Information: Must reside in Texas. No dual state employment with another state agency or higher education is allowed. Must provide DOB for background check. Agency does not reimburse for travel or lodging expenses to attend job interviews. Virtual job interviews can be requested. For veteran’s preference, please submit with your application a copy of the DD-214; statement of compensation from the Veteran’s Administration or copy of the DD1300.
Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_HumanResourcesandTrainingand Development.pdf
Agency Information
We have over 200 employees across the state of Texas. We are a collaborative and team environment work culture that values an environment of trust and accountability as we work towards our Board’s mission to protect and enhance the public’s health, safety, and welfare by establishing and maintaining standards of excellence used in regulating the practice of medicine and ensuring quality health care for the citizens of Texas through licensure, discipline, and education.
We value employee work-life balance and provide our team incentives that include telework, flexed and compressed work schedules, wellness leave incentive, health and retirement programs, 401K, vacation and sick leave paid, holiday pay, and other various benefits.
GENERAL DESCRIPTION
Performs routine administrative support work for the Litigation Department. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Performs routine filing and routing of litigation documents and reports. Performs routine (journey-level) administrative assistant work to support staff attorneys responsible for enforcement litigation. At the direction of Program Supervisor, responsibilities includes: mail out status letters, distributing mail and faxes, filing into the electronic file and updating a SQL database. Works under moderate supervision, with limited minimal latitude for the use of initiative and independent judgment. Reports to the Program Supervisor.
PRINCIPAL JOB FUNCTIONS INCLUDE SUPPORT FOR LITIGATION DEPARTMENT
10% Closure Letters
Merges, scans, and mails out 90-day status letters and closure letters for Respondents and Opposing Counsel on department legal cases.
25% Department Files
Track data work for records retention.
Move, organize, and delete electronic files per retention policy.
30% Support Staff for Program Supervisor
Maintains ISC Calendar
Print weekly case load summary.
Updates and maintains case status spreadsheet.
Takes meeting minutes.
Data entry.
10% Litigation Receptionist
Responsible for answering Litigation Department phone line.
Listens to Litigation Department voice messages and emails or forwards calls to appropriate TMB employee
Deletes messages after they have been addressed.
15% Other Legal Proceedings and Departmental Support
Special projects related to departmental needs.
Provides support for incoming mail, outgoing mail, scanning legal documents.
Provides backup support to other positions within the department.
Maintain office supplies.
Performs related departmental work as assigned.
Picks up and delivers outgoing mail to mail room.
EXPERIENCE AND EDUCATION
Graduation from standard senior high school or equivalent is required
A two-year Associate’s Degree from a college or university is preferred
Education and experience may be substituted for one another
Experience in administrative work preferred
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of office practices and procedures
Skills in operation of word processing and other standard office equipment
Skills in management of filing systems to assure accurate and rapid storage and retrieval of case documents
Skill in establishing and maintaining cooperative working relationships
Ability to quickly perform data entry and data retrieval tasks with minimal errors
Ability to plan work and meet deadlines
Ability to prioritize work to effectively meet multiple project deadlines
Ability to analyze documents
Ability to prepare reports and documents
Ability to establish goals and meet them
Ability to organize and handle multiple tasks with flexibility
Ability to communicate and interact effectively with members of the public and peers
Ability to consistently display a professional demeanor
PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS
The principal job functions are performed in a standard office environment and require:
Regular and punctual attendance
Frequent use of personal computer, copiers, printers, fax machines and telephones
Frequent sitting
Frequently working under deadlines, as a team member, and in direct contact with others
Compliance with all agency policies and procedures, including but not limited to applicable confidentiality, security and safety rules, regulations and standards
If hired, must provide document(s) within three days of hire date that establishes identity and employment eligibility
Applicants must have or can secure high-speed internet access with a minimum speed of 20 MBPS download and 2 MBPS upload. Applicants may be required to provide confirmation from the area ISP.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The Texas Medical Board does not discriminate on the basis of race, color, national origin, sex, age, religion, disability or veteran status. Employment opportunities shall not be denied a qualified individual with a disability that requires a reasonable accommodation. The applicant should communicate requests for reasonable accommodations by calling (512) 305-7146.
Selective Service Requirement: If selected for employment, male applicants age 18 through 25 must present proof of registration or exemption with the federal Selective Service System.
Title: Data Entry Clerk
Company: Maverick Transportation, LLC
Location: North Little Rock, AR
