Overview
Data Entry / Customer Service Representative Jobs in New York, NY at Daily Dot Art
The Administrative Assistant works independently but collaboratively with the Division Chief, Operations and Academic Directors, faculty, and program coordinators to support the day-to-day operations of the division. This position manages the Family Medicine Division’s administrative needs, ensuring continuity and increasing efficiencies. This position is eligible for a hybrid work schedule.
Responsibilities
This role supports the Family Medicine Division’s faculty leadership with:
Scheduling meetings
Meeting support/taking minutes
Faculty leave tracking
Procurement/purchasing
Travel
Management of faculty CME accounts
MBM/CV management
Event planning
Other administrative duties as assigned
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required.
Demonstrated human relations and effective written and verbal communication skills required.
Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. To inquire about this posting, email: [email protected] or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: [email protected].
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* Do you have a related Associate’s degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
Yes
No
* Do you have three or more years of clerical/administrative experience?
Yes
No
Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
Basic
Intermediate
Advanced
Do you have previous work experience in a college/university environment?
Yes
No
How many years of supervisory experience do you have?
No experience
Less than 1 year
1 year or more, but less than 2 years
2 year or more, but less than 4 years
4 years or more
Applicant Documents
Required Documents
Resume
Optional Documents
Cover Letter
Addendum to the University of Utah – Veteran Only – Call 801.581.2169 after submission
Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
Open Date
04/02/2024
Requisition Number
PRN38121B
Job Title
Administrative Assistant
Working Title
Administrative Assistant
Job Grade
D
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
VP Area
U of U Health – Academics
Department
00958 – DFPM-Administration
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$40,000 – $50,000
Close Date
Open Until Filled
Yes
Title: Data Entry / Customer Service Representative
Company: Daily Dot Art
Location: New York, NY
