Overview
Department Administrator & Office Manager Jobs in Denver, CO at CFPM, LLC
Pegasus Therapeutic Riding, a nonprofit dedicated to improving the lives of individuals with special needs through equine-assisted activities and therapies, is seeking a detail-oriented and highly organized Administrative Associate to join our team. This role is ideal for someone who thrives in a mission-driven environment, enjoys a variety of responsibilities, and wants to make a meaningful difference every day.
Key Responsibilities:
Manage the student billing process, including recording payments and making deposits
Follow up on outstanding receivables
Oversee the financial aid process and maintain accurate records
Process weekly Accounts Payable and Accounts Receivable
Handle purchasing, including placing vendor orders and maintaining purchasing records
Manage and maintain insurance policies (liability, worker’s comp, D&O, health, etc.)
Provide facilities project management support
Assist in scheduling and coordinating corporate volunteer workdays
Support construction project organization including obtaining quotes, managing permits, and maintaining timelines
Maintain up-to-date personnel files for all employees
Act as liaison with building management
Ensure compliance with employee records, insurance, COBRA, taxes, and policy updates
Maintain an organized central office filing system
Perform other administrative duties as assigned
Qualifications:
Previous experience in an administrative or bookkeeping role preferred
Strong organizational and communication skills
Proficiency in Microsoft Office Suite
Ability to manage multiple tasks and deadlines efficiently
Discretion and professionalism when handling sensitive information
Knowledge of QuickBooks or similar accounting software is a plus
Nonprofit or small business experience preferred
Job Type: Part-time
Pay: $22.00 – $25.00 per hour
Expected hours: 20 – 30 per week
Schedule:
Monday to Friday
Work Location: In person
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Title: Department Administrator & Office Manager
Company: CFPM, LLC
Location: Denver, CO
