Overview
Department Assistant – Global Facilities (Kansas City) Jobs in Kansas City, MO at Burns & McDonnell
Full Job Description
Description
The Department Assistant will provide administrative support for the 3 Commercial business lines within the Global Facilities Global Practice to ensure continuity of daily department functions. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives. This role serves as a point person for the team to handle any department administrative task.
Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
Resolves questions regarding the department; research and provide appropriate answers.
Help to coordinate monthly department meetings by scheduling and preparing materials as needed.
Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: team building activities, department training, stakeholder meetings, management meetings, periodic reviews, etc. by booking conference rooms, ordering catering/drinks and helping to prepare materials.
Schedule and coordinate internal trainings and vendor lunch and learns.
Responsible for supporting new hires onboarding.
Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
Responsible for handling sensitive and confidential information.
Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
Makes sure office supplies are stocked.
Help to schedule travel and submit expense reports as needed for management.
Performs other duties as assigned
Qualifications
High School Diploma/GED Required; College degree preferred
Applicable office/clerical experience Preferred
Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required
Advance knowledge in Microsoft Outlook
Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
Approachable, positive, and possesses an upbeat attitude.
EEO/Minorities/Females/Disabled/Veterans
JobAdministrative/Office Support
Primary LocationUS-MO-Kansas City
Schedule:Full-time
Travel:No
Req ID:240801Job Hire TypeExperienced
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Title: Department Assistant – Global Facilities (Kansas City)
Company: Burns & McDonnell
Location: Kansas City, MO
Category:
