Overview
Design Project Assistant Jobs in Annapolis, MD at Thomas Park
The primary location of this position is the Cullowhee, NC campus.
This position is the Executive Assistant to the Dean and Associate Dean of Library Services.
The person in this position provides administrative support to the Dean and Associate Dean by managing and maintaining calendars, scheduling and coordinating meetings, serving as a point of contact for customers and stakeholders, and drafting internal and external communications. This position also assists the library building coordinator and serves as a backup liaison with Facilities Management. These backup liaison duties include composing and submitting work requests for the library and communicating with building occupants about facility issues. The Executive Assistant is responsible for building access and security, maintaining keys to the building, and keeping the records/key inventory log for the library.
The Executive Assistant serves as the Library’s liaison with Human Resources for time sheets, leave management, and library faculty and staff recruitment activities. Recruitment duties include working with hiring managers on job descriptions and job postings, monitoring and reporting on the status of searches, and coordinating the logistics of candidate visits.
The Executive Assistant plays an important role in the library faculty’s annual faculty evaluations (AFE) and the tenure, promotion, and reappointment (TPR) process by maintaining confidential files for library faculty, providing documentation as needed, and ensuring that folders contain all the appropriate information to be submitted to the Office of the Provost to meet established deadlines.
This position coordinates event logistics and catering for library events.
Serves as a primary point of contact and coordinator of communications between the LibCONEC committee, the Dean of Library Services, and library employees about annual appointments and elections of library personnel to university and library committees. Maintains and facilitates access to current and past documentation about library personnel serving on committees and groups.
Will be an effective representative for Hunter Library and the Dean’s office by exemplifying the library’s core values and being customer-focused
Familiarity with library systems and workflows, understanding of library operations and services
Ability to independently find the correct answers to inquiries directed to the Dean’s Office.
Excellent verbal, written, and interpersonal communication skills
Ability to take minutes and use specialized library vocabulary
Ability to compose written communication for constituencies within and external to Hunter Library
Ability to proofread and edit
Advanced knowledge and ability with Microsoft Outlook and Microsoft Office products (Teams and SharePoint)
The Executive Assistant position maintains customer confidence by showing discretion and keeping information confidential.
Must be eligible to work in the United States without sponsorship.
Knowledge, Skills, & Abilities Required for this Position
Ability to design, create, and edit complex Excel spreadsheets, Word documents, SharePoint sites, and PowerPoint presentations
Ability to manage multiple calendars, and schedule appointments in Microsoft Outlook
Ability to schedule and host Zoom/Teams meetings
Excellent organizational and time management skills
Ability to meet multiple/concurrent deadlines, deliverables, and commitments
Demonstrated ability to consistently deliver high-quality work
Ability to work independently and as a member of a team
Ability to interpret verbal and written instructions
Ability to interpret the policies, procedures, rules, and regulations of the organization
Ability to work with confidential and sensitive information
Ability to work with university systems such as CataMart e-Procurement and 25Live scheduling
Minimum Qualifications
High school diploma or equivalency and three years of progressively responsible administrative/office management experience;
or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Anticipated Hiring Range
$50,346
Position Type
Permanent Full-Time
Number of Hours per Week
40
Number of Months per Year
12
Salary Band Range
$37,306 – $86,062
Salary Grade
For administrative purposes during the implementation of Career Banding this journey level position is considered a Salary Grade 64.
Posting Text
Open Date
02/05/2025
Close Date
02/19/2025
Open Until Filled
No
Special Instructions to Applicants
Applicants must apply online in order to be considered.
Please include a cover letter, resume, and a list of references (with complete contact information).
Applicants must upload a DD-214 if claiming Veteran’s Preference.
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).
Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.
Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.
Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
AA/EOE
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected].
University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.
Title: Design Project Assistant
Company: Thomas Park
Location: Annapolis, MD
