Overview
Design Studio Administrative Assistant Jobs in Charlotte, NC at Toll Brothers
We are the leading provider of worldwide smart end-to-end supply chain & logistics, enabling the flow of trade across the globe. Our comprehensive range of products and services covers every link of the integrated supply chain – from maritime and inland terminals to marine services and industrial parks as well as technology-driven customer solutions.
The Office Coordinator is a crucial member of the team, responsible for providing essential office support and coordination. The role involves greeting guests, managing phone communication, and supporting Americas Regional Office operations.
This role is a fully on-site role, with 5 days in office.
KEY ACCOUNTABILITIES
Greet visitors, provide assistance, and maintain a hospitable atmosphere in the office
Directs visitors by maintaining employee and department directories
Maintains security by following procedures; monitoring logbook, issuing visitor badges
Maintains safe and clean reception area by complying with procedures, rules and regulations
Handle office equipment, including the copy machine, for scanning, faxing, and copying as needed
Answer and manage the multiline phone system with professionalism and courtesy
Respond to email inquiries promptly during regular business days
Ensure cleanliness and organization of common areas in the office including cleaning breakroom and refrigerator
Assist Guests with recommendations of local restaurants, hotels, directions and could include making reservations over the phone and/or in Airbnb and accurately reserving accommodations in
Maintains office efficiency by planning and implementing new office systems
Maintaining key fob activation/deactivation and upkeep of employee key fob report vs property management key fob report
Completes Property Work Orders and Follow-ups
Maintaining conference room calendars and bookings
Corresponding with the Cleaning Staff
Place orders for office supplies and checking for approvals with large orders
Maintain and troubleshoot office equipment, ensuring regular updates and service requirements
Maintain an organized office filing system, ensuring the security of confidential information
Stay current with office/computer technologies through approved classes and workshops as directed by supervisor
Actively participate in promote a safe work environment
Safely operate a vehicle when necessary
Collect mail from the post office and campus mailbox daily and coordinate with executives in case of absence
Secondary Functions:
Assist program staff as needed
Support staff with filing, organization, and other tasks as directed by the supervisor
Be available for special events outside regular working hours
Assist with special projects as directed by SVPs
Prepare documentation for meetings, including printing and portal access
QUALIFICATIONS
High School or equivalent work experience
Independent self-starter
Detail-oriented
Strong written and oral communication skills
Excellent customer service skills
Strong organizational skills
Technical Proficiency: Word, Excel, Microsoft Teams and Outlook
ABOUT DP WORLD
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.
We’re rapidly transforming and integrating our businesses – Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What’s more, we’re reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.
DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures – not just in what we do but also in how we behave.
We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what’s possible.
WE MAKE TRADE FLOW
TO CHANGE WHAT’S POSSIBLE FOR EVERYONE.
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.
By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.
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Title: Design Studio Administrative Assistant
Company: Toll Brothers
Location: Charlotte, NC
