Overview

Director of Administration Jobs in Honolulu, HI at MW Group, Ltd.

Full Job Description

Company Overview:

MW Group is a highly diversified, privately held commercial real estate investment and development company based in Honolulu with assets across the State of Hawaii. We are a financially strong and stable organization with an entrepreneurial spirit. We value relationships over transactions, integrity over profits, and short-term sacrifice for long term gain. We expect team members to work hard, pursue excellence, and to always defend the best interests of the company. Our culture promotes cohesiveness among team members and encourages a family friendly lifestyle. As a result, team member turnover is exceptionally low with the average tenure at the firm currently in excess of 15 years.

Job Summary:

The goal of the administration department is to create a welcoming, collaborative, and responsive work environment while delivering consistent high-quality support to other MW Group departments that enhances their ability to perform their job functions at a high level. As the Director of Administration you will be taking on a high level of responsibility and given a great deal of autonomy. You will play a crucial role in supporting our senior executives and department managers and ensuring the smooth and efficient operation of our commercial real estate business. You will be responsible for overseeing a wide range of administrative tasks, managing projects, and will be core to the success of the broader organization. This position requires full-time in-office attendance (remote working is not an option). This position reports to the Chief Operating Officer.

Essential Duties and Responsibilities include the following:

· Oversee day-to-day office operations, including managing supplies, equipment, and vendor relationships.

· Authority tointerview, hire, train, terminate and direct the work of other administrative positions.

· Assist with department budget tracking, expense reports, and financial record-keeping.

· Provide general support to property management team, including judicious routing of lease documents and tenant service requests (key requests, fob requests, tenant access, contractor access, and general inquiries).

· Provide excellent customer service to tenants and contractors, responding to inquiries, and addressing their needs promptly and professionally.

· Provide broad support to leasing efforts, including handling inputs into Yardi accounting system, creation of high-quality fact sheets for vacant suites, ensure appropriate routing of leases via DocuSign or other tools, New Tenant Set-up, Website updates, maintain and update tenant lease files, property listings, and other critical information as needed by the leasing team.

· Attend internal board/strategy/weekly executive meetings as requested. Take minutes, create agenda, follow up on deliverables, push progress and accountability. Function as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.

· Provide general support to Senior Executives and Corporate Counsel assisting in preparation of reports, presentations, special projects, corporate filings, etc.

· Prepare and edit memos, letters, reports, fact sheets, online website information and presentations, ensuring accuracy and professionalism.

· Coordinate meetings and handling travel arrangements for senior executives.

· Oversee the coordination and production of company events, seminars, and clien…

Title: Director of Administration

Company: MW Group, Ltd.

Location: Honolulu, HI

Category:

 

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