Overview
Director of Administrative Operations-Senior Executive Assistant Jobs in Detroit, MI at Centers for Family Development, Inc.
Job Description: Administrative Coordinator
Position Summary
The Administrative Coordinator plays a pivotal role in ensuring the smooth operation of a non-profit organization. This position provides administrative support to the executive staff and board of directors, acting as a key liaison to enhance communication and coordination between these groups. The Administrative Coordinator will assist in the management of day-to-day operations, ensuring compliance with organizational policies, and contribute to achieving the organization’s mission.
Status Part-Time (14 hours minimum-20 hours maximum)
Schedule Hybrid; Mondays and Wednesdays in office (Hoffman Estates) required
Key Responsibilities
Administrative Support
· Perform basic office administrative duties such as sorting and distributing mail, scanning documents, making copies, and filing.
· Assist with initiating and managing any office or equipment maintenance.
· Serve as a liaison between CEO and outsourced professional services, specifically Accounting and Human Resources.
· Manage accounts payable and receivable in partnership with the accountant, ensuring accurate record-keeping, timely payments, and adherence to financial policies and procedures.
Responsible for managing and processing bi-weekly payroll, ensuring accuracy and timeliness.
Maintain and update organizational records, databases, and files.
Manage vendor relationships and office supplies procurement.
Handle confidential and sensitive information with discretion.
Board Liaison
Act as the primary point of contact between the board of directors and the staff.
Coordinate logistics for board meetings, retreats, and committee meetings, including agendas and technology support.
Track board member terms, attendance, and contributions to ensure compliance with bylaws and governance standards.
Assist with onboarding and orientation of new board members.
Facilitate effective communication and follow-up on action items and decisions between staff and the board.
Operations and Compliance
Assist in developing and maintaining organizational policies and procedures.
Support compliance with legal, regulatory, and reporting requirements.
Qualifications
Education and Experience
Bachelor’s degree or equivalent experience in business administration, nonprofit management, or a related field.
Minimum of 2-4 years of administrative or coordination experience, preferably in a non-profit setting.
Skills and Competencies
Strong organizational and multitasking abilities with keen attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and other administrative tools.
Ability to build and maintain positive relationships with diverse stakeholders.
Familiarity with non-profit governance and operations is a plus.
Personal Attributes
Self-motivated and proactive in identifying and solving problems.
A commitment to the mission and values of the organization.
Ability to work collaboratively in a team environment and independently as needed.
Job Type: Part-time
Pay: $20.67 – $23.00 per hour
Expected hours: No less than 14 per week
Benefits:
Flexible schedule
Schedule:
Day shift
Monday to Friday
Ability to Commute:
Hoffman Estates, IL 60169 (Required)
Work Location: Hybrid remote in Hoffman Estates, IL 60169
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Title: Director of Administrative Operations-Senior Executive Assistant
Company: Centers for Family Development, Inc.
Location: Detroit, MI
