Overview
Director of Finance and Administration Jobs in Stoneham, MA at Boys & Girls Clubs of Stoneham & Wakefield
Job Summary
Under administrative direction, is responsible for ensuring vendors and employees are paid accurately, on time, in the most efficient manner possible and in accordance with local, state and federal regulations. Performs highly complex and technical accounting and administrative work with full responsibility for activities and functions related to the Accounts Payable, Payroll and Time Administration sections of the Finance Department. Working conditions are in an office environment.
Work Location
City Tower – 100 West Houston Street San Antonio, TX 78205
Work Schedule/Hours
7:45 AM – 4:30 PM Monday – Friday
Essential Job Functions
Oversees and coordinates all activities and functions for areas of responsibility to include accounts payable, travel, payroll, and time administration.
Oversees the process for disbursement of payments to vendors and employees in accordance with City policies and procedures and sound financial practices.
Ensures the integrity, timeliness and accuracy of payroll and time transactional data by performing high level validations.
Ensures compliance with legal requirements and government reporting regulations affecting payroll as well as adherence to acceptable accounting guidelines and standards.
Works closely with Procurement, Finance Operations and Information Technology’s SAP Production Support to define Standard Operating Procedures, Service Level Agreements, and process improvement initiatives.
Works in tandem with Procurement, Finance Operations and City Departments on appropriately establishing vendors in the City’s SAP system, and creating processes for vendor master data changes, communication and/delivery of purchase orders, invoices, and payments.
Acts as the liaison between City Departments, Human Resources, Risk Management and SAP Production Support on Payroll and Time related issues.
Communicates through various methods with staff, City departments and external contacts operating office equipment.
Job Requirements
Bachelor’s Degree from an accredited college or university.
Eight (8) years of increasingly responsible accounting experience with direct experience within payroll and accounts payable to include four (4) years of supervisory responsibility over professional or hourly accounting staff
Applicant Information
If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
Knowledge, Skills, and Abilities
Knowledge of accounts payable regulations, requirements, and procedures.
Knowledge of auto procurement systems, payroll and ERP systems.
Knowledge of Generally Accepted Accounting Principles.
Knowledge of government/fund accounting.
Knowledge of management procedures and techniques.
Knowledge of banking and cash management policies and procedures.
Knowledge of contract administration procedures.
Skill in utilizing a personal computer and associated software programs, especially Excel formula and pivot functionality.
Ability to meet aggressive deadlines and manage multiple priorities.
Ability to communicate clearly and effectively.
Ability to efficiently delegate, empower staff while keeping abreast of the status of projects and deliverables.
Ability to think strategically and work with others to design, develop and sell improvement changes across the organization and to external vendor parties.
Ability to prepare clear and concise reports.
Ability to direct and manage staff both of a professional and administrative nature.
Ability to perform all the physical requirements of the position with or without accommodations.
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Title: Director of Finance and Administration
Company: Boys & Girls Clubs of Stoneham & Wakefield
Location: Stoneham, MA
