Overview
District Administrative Support Jobs in La Salle, CO at Axis Energy Services
Job Summary
The Administrative Assistant provides administrative support to the selectboard and Town Administrator, serves as clerk to the selectboard, assists other town boards and commissions as needed, updates the town website and social media and performs grant administration. The position involves working with staff, elected and appointed town officials, volunteer boards and the public. The assistant performs administrative work independently and in conjunction with others as needed or directed.
Responsibilities
Provides administrative and clerical support to the Town Administrator and Selectboard as needed or directed. This includes filing, printing, typing draft documents, administration of Google Docs for the online board packets, posting of the Selectboard agenda at physical locations and on the website, preparing and maintaining the selectboard packets, setting up for the meetings or working with our technology vendor to set up new email accounts, etc.
Provides administrative support to all boards and commissions to enable hybrid, online, or in-person meetings by posting agendas, minutes and Zoom links to the website.
Takes minutes for the selectboard, prints, and prepares documents and packets for selectboard meetings. Controls the Zoom portion of the meetings which may include sharing presentations, overseeing the chat feature, recording, and admitting guests.
Coordinates with board and commissions to receive and post to the website public notices, agendas, and minutes in compliance with Vermont Open Meeting Law.
Assists with public relations such as regular email newsletter, posts to Front Porch Forum, etc.
Plans for public hearings, informational meetings and other meetings not held at the town office.
Maintains state-mandated, hard copy archives of minutes for all boards and commissions.
Administers the Town website including updating contacts, news, forms and other content.
Maintains lists of names and appointments needing to be filled annually.
Completes Annual ACRPC paperwork and appointment forms to update their database.
Receives, processes, and archives Heavy Weight Vehicle permits.
Prints, collates, and updates Resource Manuals for new commission and board members.
Aids in preparation of the annual town report.
Works to create and maintain a collaborative and positive office environment through activities such as helping to answer the phones, taking turns ordering supplies, and maintaining a clean and organized office space.
In coordination with the Town Administrator, organizes and maintains grants through applications, annual reporting, compliance, reimbursement requests and close outs.
Other duties as assigned.
. Requirements
Proven experience as an administrative assistant or in a similar clerical role.
Excellent verbal and written communication skills.
Proficiency in Google Suite (Docs, Sheets, Drive) is essential.
Experience in a municipal office and/or knowledge of Open Meeting Laws is highly desirable.
Ability to proofread documents for accuracy and clarity.
Excellent customer service skills that demonstrate diplomacy, objectiveness, and fairness when dealing with all people..
Strong organizational skills with the ability to manage multiple tasks simultaneously.
A proactive attitude with a willingness to learn and adapt in a fast-paced environment.
This is a wonderful opportunity to participate in municipal government and help serve our vibrant community. Schedule may be flexible, and additional hours may be available for the right candidate. Benefits include 11 ½ paid holidays (prorated) and 5 paid sick days annually. Starting rate $26.00/hour.
Job Type: Part-time
Pay: From $26.00 per hour
Expected hours: 20 – 40 per week
Benefits:
Employee assistance program
Flexible schedule
Paid time off
Schedule:
Monday to Friday
Experience:
Administrative: 2 years (Preferred)
Accounting: 1 year (Preferred)
Ability to Commute:
Lincoln, VT 05443 (Required)
Ability to Relocate:
Lincoln, VT 05443: Relocate before starting work (Required)
Work Location: Hybrid remote in Lincoln, VT 05443
Title: District Administrative Support
Company: Axis Energy Services
Location: La Salle, CO
