Overview
District Office Administrative Secretary to Transportation Jobs in Nevada at Lyon County School District
ABOUT US
At Arclight Painting, we’re more than just a painting company — we’re a team on a mission. As a fast-growing, veteran-owned business with over 20 years of craftsmanship and service excellence behind us, we believe in building a culture where people take pride in their work, support each other, and constantly raise the bar. We foster an environment of teamwork, ownership, and genuine care — for our customers and for one another.
We’re looking for a highly organized, detail-driven Production Administrator to join our team and play a key role in keeping our operations running smoothly. If you’re passionate about teamwork, extraordinary service, and being part of a company that’s always striving for more, we’d love to connect with you.
JOB DESCRIPTION
As a Production Admin, you will work remotely and be responsible for managing and supporting the daily operations of our production team. You’ll play a key role in ensuring jobs are scheduled, tracked, and completed on time, while maintaining clear communication with customers, field teams, and management. Your efforts will be essential in keeping our operations organized, efficient, and aligned with Arclight Painting’s mission of delivering exceptional service and quality craftsmanship.
Benefits
Opportunities For Advancement
Paid Time-Off Credits
Work From Home Set-up
RESPONSIBILITIES
I. Production Administration & Scheduling
Maintain clear and efficient communication with team members, subcontractors, vendors, and customers regarding production-related tasks and schedules.
Schedule new jobs in Google Calendar, ensuring job assignments are accurately made to the appropriate Team Leaders.
Set up new jobs in CompanyCam and manage job progress tracking.
Maintain and update customer color selections and ensure they are submitted promptly after scheduling.
Organize and schedule color consultations with customers as necessary, ensuring smooth communication and job setup.
Close out jobs promptly after completion by Team Leaders and generate final invoices, ensuring all payments are collected.
II. Job Tracking & Reporting
Track job progress in real-time and ensure all job-related tasks are completed on schedule.
Verify and approve employee timecards daily to ensure accurate labor tracking.
Receive and review daily reports from all Team Leaders, then update customers with project status and next steps.
Create projects in QuickBooks Online (QBO) for all jobs, ensuring accurate invoicing and time tracking.
III. Communication & Customer Interaction
Provide timely updates to customers and stakeholders on project status, addressing concerns and answering questions promptly.
Coordinate with the Field Supervisor and Estimators to conduct daily scheduling meetings and ensure team alignment.
Manage daily and weekly communications to keep all parties informed and involved throughout the job lifecycle.
IV. Collaboration & Continuous Improvement
Weekly/Daily collaboration with team members to refine job scheduling, job tracking, and other administrative processes.
Actively contribute to a culture of continuous improvement by identifying and suggesting ways to streamline operations and enhance job performance.
V. Equipment & Uniform Management
Maintain and oversee inventory for worker uniforms, ensuring regular ordering and distribution on a monthly basis.
Keep track of equipment inventory and ensure that van inspections are done on a monthly basis.
VI. Online Review Admin
Handles customer reviews by sending review requests, tracking responses, checking details in the CRM, replying to reviews, and thanking customers with a gift for positive feedback. They also update the team about reviews and make sure the gift order is correct and within budget.
VII. Safety Plan Admin
Assist with promoting workplace safety by helping communicate safety procedures, sharing updates, and making sure safety policies are understood and followed by all team members.
Help track and report workplace hazards, support regular safety checks and assist in documenting any incidents or safety-related training activities.
QUALIFICATIONS
High School Diploma or equivalent (Bachelor’s degree in a related field is a plus).
At least 2-3 years of experience in administrative support, preferably in a construction, painting, or related field.
Proficiency in Google Calendar able to manage multiple calendars, coordinate appointments, and resolve scheduling conflicts
Highly organized and detail-oriented with the ability to manage multiple tasks and prioritize effectively
Spanish-speaking skills are a plus but not required
Comfortable speaking with customers and field staff (painters) over the phone
Strong written and verbal communication skills for clear and effective interaction
Fast-paced, solution-oriented, with a focus on ownership of tasks; able to adapt quickly to changes and make decisions
Committed to delivering high-quality work, maintaining attention to detail, and providing exceptional service
A team player who enjoys collaborating and inspiring others to achieve success
Must be extroverted with a High D (Dominance) or High I (Influence) DISC profile in InsightfulTraits (https://insightfultraits.com/lp/freepersonalitytest/?utm_source=googleads&vt_keyword=disc%20personality%20test%20free&vt_campaign=22051598365&vt_adgroup=179053171354&vt_loc_interest=&vt_physical=1011154&vt_matchtype=e&vt_network=g&vt_placement=&gad_source=1&gbraid=0AAAAA90gQ-tJ-7IpR3ufuZli09XnDMw9V&gclid=Cj0KCQjw_JzABhC2ARIsAPe3ynrVY_ch6DBR5eqQzuB67vZZlWD3qf30w1m2TxbdNrx-Qfzj1eH1aQsaAnoYEALw_wcB):
High D: Direct, results-oriented, decisive, enjoys challenges, takes charge, moves quickly, handles pressure well, excels in fast decision-making and leadership
High I: Outgoing, enthusiastic, people-oriented, great communicator, enjoys motivating others, and building relationships
The candidate will be required to complete two Google Calendar assessments:
Schedule a job based on the weather forecast
Schedule a job based on team availability and the required job hours
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Title: District Office Administrative Secretary to Transportation
Company: Lyon County School District
Location: Nevada
