Overview
Division Administrator- US Government Business Unit Jobs in Rockville, MD at Abt Global
Job Title
Executive Assistant II
Agency
Texas A&M University
Department
Texas A&M University School of Law
Proposed Minimum Salary
Commensurate
Job Location
Fort Worth, Texas
Job Type
Staff
Job Description
Who we want
Are you ready to take on a pivotal role in academic administration?
As an Executive Assistant II to the Associate Dean of Academic Affairs, you will provide top-tier administrative support, manage complex calendars, coordinate meetings, draft correspondence, and oversee confidential records. You’ll also assist with academic program support, student liaison duties, global program coordination, and provide executive-level assistance to the Senior Associate Dean.
What you need to know
Salary : $70,000 – $75,000 (Compensation will be commensurate to selected hire’s experience)
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials
Note: In this role there may be additional work outside normal business hours
Qualifications
Required Education & Experience:
Bachelor’s degree or equivalent combination of education and experience
Five years of experience in office administration
Preferred Qualifications:
Certified Administrative Professional
Six years administrative experience in a university setting
Experience with Concur and Workday systems
Proficient in Microsoft suite products (e.g., Word, Excel, PowerPoint) and Outlook
Knowledge, Skills, and Abilities:
Ability to learn and effectively use other platforms that are more specific to the University
Ability to compose a variety of correspondence, maintaining confidentiality and handling sensitive matters with discretion and tac
Ability to interact with students, faculty and staff at all levels in a courteous and efficient manner
Ability to plan, organize, prioritize and execute tasks along with initiating and completing work without instruction
Responsibilities
Primary Duties:
Provide executive-level administrative support to the Associate Dean of Academic Affairs, including managing calendars, scheduling appointments, and coordinating meetings
Draft correspondence, coordinate tasks and projects, and maintain confidential records and central files
Oversee travel arrangements, reconcile travel expenses, and prepare and track the academic affairs budget
Academic Program Support:
Assists the Associate Dean of Academic Affairs with planning, coordination, and execution of academic events
Reviews faculty course syllabi to ensure compliance
Annually updates the student handbook, student orientation notebook and adjunct faculty orientation handbook
Works with web administrator to ensure that academic program pages are up to date
Student Liaison:
Sets and maintains student appointments with the Academic Dean in confidential student matters
Serves as case manager for violations of academic standards, student code of conduct and honor code
Global Programs Coordinator:
Collects student field trip applications, coordinates students travel arrangements including visas, airfare, hotels, and ground transportation
Keeps up to date on University education abroad procedures and requirements
Assists the Director of Global Programs with projects as assigned
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well , a program at Texas A&M that has been built by employees, for employees
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
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Title: Division Administrator- US Government Business Unit
Company: Abt Global
Location: Rockville, MD
