Overview
Division Coordinator (Administrative Support Coordinator II) Jobs in San Diego, CA at San Diego State University
Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
YOUR NEXT OPPORTUNITY:
The Executive Administrative Assistant is responsible for providing administrative support to senior management.
WHAT YOU’LL DO:
Perform a range of administrative tasks including typing, transcribing, scheduling, travel arrangements, and maintaining spreadsheets.
Respond to routine inquiries by providing accurate and standardized information.
Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, etc.
Coordinate and initiate meetings and travel arrangements on supervisor’s behalf.
Maintain supervisor’s calendar, schedule meetings and conference rooms. Compose and/or edit/distribute letters, memos, reports and other departmental correspondence on time.
Organize and maintain files for correspondence, records, reports and meetingminutes.
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.
EDUCATION AND EXPERIENCE:
Associate’s Degree or Bachelor’s Degree preferred.
5-10 years’ executive administrative support experience, preferably in a construction environment.
Can be a combination of training, education and relevant work experience that is equivalent.
KNOWLEDGE, SKILLS & ABILITIES:
10-key skills required.
Attention to detail is a must; strong analytical skills favored.
High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation;
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Ability to prioritize and manage multiple tasks, changing priorities as necessary
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Effective oral and written communication skills as required for the position
Ability to be self-motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
TRAVEL:
0%
WORKING CONDITIONS:
General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
Noise level is usually low to medium
Occasional lifting of up to 40 lbs
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Minority/Female/Disability/Veteran/ E-Verify Employer
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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Title: Division Coordinator (Administrative Support Coordinator II)
Company: San Diego State University
Location: San Diego, CA
