Overview
Division Executive Administrative Jobs in Charleston, SC at HCA Healthcare
Administrative Assistant – Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant at the Waverly Community House. This role is essential to the daily operations of our organization and involves a wide range of administrative, communication, and coordination tasks.
Key Responsibilities:
Provide administrative support to the Executive Director and Special Events Coordinator, as well as other office and building staff.
Answer phone calls, greet visitors, receive and deliver messages, and assist with visitor and volunteer needs.
Manage incoming and outgoing mail and oversee office communications.
Maintain databases and perform data entry tasks, including Excel spreadsheets, mailing lists, and program-specific databases.
Use fundraising and communication tools such as Qgiv and Constant Contact.
Assist with correspondence, reports, and mailings as directed by the Executive Director.
Manage contracts for special events, including sending, receiving, and recording.
Schedule meetings, send invitations, and make reminder calls to committee and board members.
Prepare and distribute information binders and materials for monthly Board of Trustees meetings.
Register participants for programs such as summer camp, tennis, and other classes; organize and file registration information.
Organize and execute bulk mailings for newsletters, press releases, and event promotions.
Log and process memorial donations, prepare and send notification and thank-you cards with the Executive Director’s approval.
Book facility rentals and manage a comprehensive calendar of programs and events.
Distribute rental agreements, track payments, and provide weekly setup instructions to maintenance staff.
Coordinate room reservations and communicate with maintenance staff for setup requirements.
Maintain and organize filing systems (electronic and hard copy), ensuring files are up to date and archived as needed.
Update and manage calendars (Google Calendar, large office calendar, and website calendar) with building and event schedules.
Use WordPress to update and edit website content as necessary.
Type correspondence related to the Flammot Belin Arts Scholarship and assist the Scholarship Committee Chair with distributing submissions, responding to inquiries, and coordinating meetings.
Support donor and visitor relations and carry out other duties as assigned by the Executive Director to support the organization’s mission.
Job Type: Part-time
Pay: $17.64 – $18.77 per hour
Expected hours: 30 per week
Benefits:
Paid time off
Professional development assistance
Schedule:
Monday to Friday
Work Location: In person
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Title: Division Executive Administrative
Company: HCA Healthcare
Location: Charleston, SC
