Overview
Division Executive Assistant Jobs in Loxley, AL at ALDI
Established Metrowest Registered Investment Advisory firm seeking an Administrative Coordinator to join our growing team. The Administrative Coordinator is responsible for relaying incoming telephone calls, greeting visitors in a professional manner and performing various clerical duties for the firm.
Responsibilities
Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner
Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival
Opens and distributes incoming mail on a daily basis, and prepares outgoing mail using postage meter as well as UPS
Receives and signs for packages, and delivers to the appropriate person promptly
Types correspondence and memorandums in proper format, proofreads and mails as assigned
Maintains an adequate break room supply inventory and requisitions additional items as needed
Contacts appropriate company for necessary preventive maintenance/service on office equipment and maintain related files
Responsible for scanning documents into the firm’s electronic filing system, ensuring documents are named and filed accurately
Maintain schedules for the firm’s conference rooms
Communicate with clients in a clear, courteous and responsive manner
Scan and deposit checks accurately into client accounts. Maintain check blotter for recordkeeping and compliance purposes.
Follow all compliance procedures as outlined in the Compliance Policy and Procedures Manual
Respond to the Chief Compliance Officer and other compliance personnel as required/requested for completion of various compliance tasks.
Perform special projects and assist with executive travel as needed.
Job Requirements
High degree of accuracy and attention to detail, with strong problem solving skills
Ability to organize, multitask, and prioritize in a deadline driven environment
Strong communication etiquette with emphasis on diplomacy
Proofreading and written communication skills
Proficient in Microsoft Excel and Word
Ability to quickly grasp new technologies
Education, Training & Experience
High school diploma or equivalent required
Prior general office experience preferred but not required
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Division Executive Assistant
Company: ALDI
Location: Loxley, AL
