Overview
DOC Big Muddy River – Office Coordinator – Sentence Credit Coordinator Jobs in Ina, IL at State of Illinois
The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. O ur mission is to ensure academic success and social-emotional well-being for each student in an inclusive and nurturing environment that closes opportunity gaps.
Before you begin the application process, please read the job description below carefully and review our application instructions and FAQs. Be sure your application reflects experience and education to meet any minimum qualifications listed. Once your application has been submitted, you will not be able to add documentation or make any changes.
Reminder: Current permanent employees must apply through the Jobs Hub in Workday, not the external career site.
Please note that application submission will be available only through 11:59 PM on the date prior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely.
Job Posting End Date:
02-21-2025
DESCRIPTION
This position involves confidential administrative, secretarial/clerical work at the executive level. The Executive Assistant III supports the Executive Director of Curriculum, Instruction, and Assessment, the Executive Director of Special Education, and the Director of Curriculum, Instruction, and Assessment. This position performs a variety of complex administrative, clerical, and secretarial functions to maintain operations throughout the division. The Executive Assistant exercises confidentiality and independent judgement and action in accordance with delegated responsibilities throughout the Department of Curriculum, Instruction, and Assessment from assigned supervisors.
MINIMUM QUALIFICATIONS
A combination of education and experience may be considered.
Education:
High school diploma (or GED equivalent).
Experience:
Six (6) years of clerical/secretarial experience with increasing responsibilities, that includes clerical, secretarial, and administrative support in an office setting with a high school diploma (or GED equivalent).
OR
Four (4) years of clerical/secretarial experience with increasing responsibilities, that includes clerical, secretarial, and administrative support in an office setting with an Associate’s degree from an accredited college or university.
PREFERRED QUALIFICATIONS
Bachelor’s degree in business administration or related field from an accredited college or university.
Experience providing administrative/secretarial support in a PreK-12 school system.
One year of work experience with computer technology to include Microsoft Office Suite (e.g., Outlook, Excel, Word, Access, PowerPoint, Teams) and Google Workspace (e.g., Drive, Docs, Sheets, Slides, Meet).
ESSENTIAL POSITION RESPONSIBILITIES
The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
Provides administrative, secretarial, and clerical support to the Executive Directors and Director, including those of a confidential nature.
Prepare data and reports for Board of Education meetings.
Prepares and edits correspondence for a variety of stakeholders.
Utilizes technology to create and maintain electronic databases, reports, spreadsheets, logs and other information, as related to the functions of the department.
Organizes and maintains files to support office functions.
Orders, distributes, and keeps an inventory of supplies.
Works collaboratively with staff in the Department of Curriculum, Instruction and Assessment to support department initiatives and projects.
Maintains financial records related to the Department of Curriculum, Instruction and Assessment.
Prepares and processes payments, purchase orders, direct payments, and other financial requests for the department.
Assists in the preparation of budgets.
Schedules meetings and maintains the calendar for the Executive Directors and Director.
Prepares agendas for meetings and sends notices of meetings; takes minutes as necessary.
ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES
The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.
Knowledge of record-keeping and budgeting procedures.
Proficiency in the use of current technologies; e.g., interne t research, word processing, spreadsheet applications, database applications, electronic mail
Ability to work independently and flexibly with a minimum of supervision.
Excellent customer service and interpersonal skills.
Attention. To detail and high level of accuracy.
ADDITIONAL REQUIREMENTS
Working Hours
The duty day for this position is 7 hours including a one hour duty-free lunch.
APPLICATION REQUIREMENTS
Complete applications must be submitted , and o nce your application has been submitted , you will not be able to add documentation or make any changes. I ncomplete applications will not be accepted . Resumes will not be accepted in lieu of a completed application.
Supplemental Application Questions
T his position requires applicants to provide r esponses to the below supplemental application questions to determine whether you meet the minimum and preferred qualifications . Please upload your responses in a separate file to the Supplemental Questions section of the application.
Please describe your experience providing administrative support in a PreK-12 school system, or educational setting . Cite the employers and years where you gained this experience. If you do not have this experience, please type NA.
Please describe your experience performing calendar management tasks including calendar maintenance and scheduling. Cite the employers and years where you gained this experience. If you do not have this experience, please type NA.
Please describe your experience utilizing software applications to execute daily assignments and projects . Cite the employers and years where you gained this experience. If you do not have this experience, please type NA.
SELECTION CRITERIA
Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience and education which most closely match the position qualifications and the needs of the school system.
Applicants may be required to complete a skills assessment prior to or during the interview process.
EMPLOYMENT INFORMATION
Compensation
This is a 12 -month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The current salary range for this position is Grade 2 3 on the Technical Central Office and School Based salary scale, $ 56,202 – $ 104,587 . Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is exempt from overtime.
Telework Program
Under the HCPSS Telework Program, this position is eligible for a hybrid telework schedule . Telework schedules will be determined by the department and/or supervisor. Telework during the probationary period will be subject to approval and based on the needs of the department and the school system.
Retirement
Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employee elect membership. The annual contribution to the pension plan will be 7% of an employee’s annual salary .
Benefits
HCPSS offers a comprehensive benefits package for eligible employees. Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.
Pre-Employment Requirements
Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors.
A ll employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, s ome positions will require completion of a physical examination and/or drug testing .
Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship.
For questions regarding this posting , please contact [email protected] .
Equal Opportunity Employer
Applicants who may require assistance and/or an accommodation during the recruitment process for steps such as completing the application or interviewing should contact Julia Bialeski, Coordinator of Recruitment and Hiring, at [email protected] or by calling (410) 313-5600.
HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.
Join our award-winning workforce and make a difference in the lives of our students!
Title: DOC Big Muddy River – Office Coordinator – Sentence Credit Coordinator
Company: State of Illinois
Location: Ina, IL
