Overview
DOC LINCOLN CC OPERATIONS OFFICE ASSISTANT Jobs in Lincoln, IL at State of Illinois
Smith & Loveless is united under one cause: Protecting Water. Protecting People. We are seeking Executive Admin Assistant to partner with our experienced Human Resources team in this environmentally focused industry.
An Executive Admin Assistant at Smith and Loveless performs a variety of sensitive and confidential administrative duties assisting the President and other executive members.
Skills/Requirements
1-2 years of college-level study with emphasis on area of study that uses English and grammar preferred.
High school diploma with equivalent skills and abilities will be considered.
5 years executive level administrative assistant or secretarial experience preferred.
Exceptional communication/conversational skills with strong grammar and email writing as well as exceptional phone etiquette.
Ability to handle and maintain sensitive and confidential information.
Exceptional organizational and multitasking skills.
High level of attention to detail.
Presents a professional image and demeanor.
Takes initiative and demonstrates loyalty in handling job requirements.
Adept with Microsoft Office (Word, Excel, Teams Meetings) as well as Travel Applications (ex. UATP & Fastbreak).
Ability to learn and use other general office computer programs such as electronic timecard system.
Job duties
Interfaces with executive visitors, screens incoming calls and refer them to others within the organization when appropriate.
Maintain a calendar for the President and coordinate daily.
Review incoming and outgoing correspondences, compose letters and keep appropriate matters confidential at all times.
Maintain various lists of accounts including, charitable contributions, free/paid publications and memberships held.
Generate check requests for expenses and submit for approval for renewals, subscriptions, contributions, etc.
Maintain paper and electronic filing, faxing, and scanning for the President and the Legal department as needed.
Arrange for corporate travel as requested and generate itineraries to distribute to the appropriate parties as needed and flight check in.
Assist with various documents including expense reports, performance reviews, spreadsheets and surveys.
Prepare for meetings ensuring meeting rooms, electronic media and sundry items are ready and schedules are distributed.
Assist in preparing for the arrival of company/corporate guests.
Assist in Organizing and Coordinating Facility Upgrades and Improvements
Process and send company correspondence including Christmas cards and mass mailings.
Notarize documents and keep corporate seals for S&L and its subsidiary companies, coordinate circulation or distribution of corporate documents for signatures.
Maintain office supplies and organization for executive offices
Other duties as assigned and special projects when requested.
Keep work area neat and clean.
Physical requirements
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Required to sit, stand and walk.
Frequent stooping, bending, pulling and pushing.
Reach with hands and arms.
Required to talk and hear consistently.
Ability to occasionally lift, carry and/or drag up to twenty-five (25) pounds if necessary.
Specific vision abilities required by the role include the ability to distinguish the nature of objects by using the eye.
Ability to ascend and descend two (2) flights of stairs.
About us
For over 75 years, Smith & Loveless has provided innovative environmental engineering ingenuity and quality craftsmanship to the water industry by pioneering superior pre-engineered pumping, treatment and headworks systems to a global customer base. A true pioneer in the water and wastewater pumping industry, Smith & Loveless manufactures cost-effective, operator safe and efficient pump stations for municipalities, developments, industrial, governmental, and military facilities across the globe. Our energy-efficient and durable systems deliver unrivaled life-cycle cost savings. With tens of thousands of installations in more than 70 nations on all seven continents, our innovative wastewater/reuse engineered products allow us to maintain our market leadership in lift stations, grit removal systems and over a complete range of wastewater treatment systems.
Check us out Here: https://smithandloveless.com/smith-loveless-careers-0
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Title: DOC LINCOLN CC OPERATIONS OFFICE ASSISTANT
Company: State of Illinois
Location: Lincoln, IL
