Overview
DOC Stateville NRC Office Assistant – Health Care Unit Jobs in Crest Hill, IL at State of Illinois
Department
Office of Work-Based Learning
Location
Beatrice
Job Category
Support Staff
Job Type
PT
Posting Number
02006
Position End Date
Position Summary Information
General Description of Position
Under the general direction and supervision of the Office of Work-Based Learning’s Apprenticeship Director, the Administrative Assistant I provides support to the Office of Work-Based Learning and, in particular, to the documentation, recordkeeping, and communications related to Office of Work-Based Learning Grants. This is a part-time, temporary grant-funded position with funding availability through June 30, 2026.
Essential Functions
Update and maintain grant spreadsheets, documentation, and records.
Enter and maintain electronic data.
Maintain confidentiality and strict adherence to FERPA regulations regarding student records and information.
Maintain timely communication with grant participants.
Assist with report preparation.
Assist with marketing activities and event coordination.
Coordinate data collection from internal departments.
Support and demonstrate Office of Work-Based Learning core values: Visionary, Results-Oriented, Learner-Centered, Labor Market Driven, Servant Leaders.
Other duties as assigned in support of grant objectives.
Promote a Culture of Belonging
Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.
Marginal Functions
Direct SCC students and guests to their desired destination.
May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
Perform other College functions and duties as assigned.
Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.
Required Knowledge, Skills, and Abilities
Ability to communicate clearly and accurately to others in spoken or written form.
Ability to develop and coordinate efficient processes and procedures.
Skilled in the use of computer technology for written communications (letters, memos, reports, emails, spreadsheets, internet use, and searches).
This position requires exemplary professionalism in maintaining confidentiality and strict adherence to FERPA regulations regarding student records and information.
Accuracy and attention to detail.
Self-starter and able to manage time efficiently.
Ability to lift and carry up to fifty (50) pounds for short distances and move tables, chairs, and media equipment when necessary.
The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Minimum Qualifications
High School graduate or GED.
Minimum of two (2) years of administrative/clerical experience or one (1) year of office experience plus one (1) year of related formal training.
Working knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint)
Desired Qualifications
Associate’s Degree in Office Professional, Business Administration, or a related degree.
Two (2) years of administrative assistant or clerical work experience.
Experience working with grants and/or working in higher education.
Experience using Excel to enter and manage data.
Salary
$16.70 per hour
Benefits
Part-time temporary employees are eligible to participate in the TIAA retirement plan through a Roth, SRA, or 457(B) account, with no match provided by the College.
Schedule
Normal hours of work for this part-time temporary position are scheduled between 8:00 a.m. and 5:00 p.m., Monday through Friday, based on a 29-hour workweek. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek.
Posting Detail Information
Please be advised that Southeast Community College will require a Criminal History Background Check prior to final offer.
Open Date
05/14/2025
Close Date
05/28/2025
Open Until Filled
No
Special Instructions to Applicants
If accommodation or assistance is needed to complete this application, contact Human Resources at 402-323-3407.
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Title: DOC Stateville NRC Office Assistant – Health Care Unit
Company: State of Illinois
Location: Crest Hill, IL
