Overview
Document Controller Administrator Jobs in Glasgow, Scotland, United Kingdom at Energy Jobline
Title: Document Controller Administrator
Company: Energy Jobline
Location: Glasgow, Scotland, United Kingdom
Job DescriptionDOCUMENT CONTROL ADMINISTRATORReporting to – Head of Admin This job description reflects the core activities of the role. There may be changes in the emphasis as required by the Annual Business Strategy. The purpose of the role is to provide administrative support to all staff primarily focussed on document control. The role further entails providing back up support for other administrative tasks as required by the company.
Responsibilities – CorporateRepresent the company professionally in the full spirit of the company ethos,
Demonstrates a collegiate attitude, respecting others needs and the studio environment,
Actively collaborate across sectors and disciplines,
Adopt the operational protocols and qualitative standards as defined in the company’s IMS,
Support new business development initiatives,
Maintain/improve core skills to comply with current industry standards
Responsibilities – Specialist AdministrationTo conduct document control activities ensuring the correct use of the applications on the following systems Viewpoint, Autodesk Construction/BIM 360, Sharepoint, Asite, Aconex
Ensure information is accurate, checking title boxes and adheres to agreed naming conventions as per the IMS requirements. To submit building warrant applications/planning applications liaising with the project teams via the Eportal Scotland
To co-ordinate archiving activities both paper and electronic o To format and prepare minutes, file notes and schedules for the project teams
To Attend CDE training sessions o Ensuring knowledge transfer with external document controllers and delivering inhouse training to project teams as required.
Responsibilities – Support For ReceptionAnswering and directing incoming calls/answering front door/advising staff of visitors
Backup organising catering for meetings as required
Support for events as required
Responsibilities – Support With General AdministrationProducing documents and correspondence, reports, presentations in a variety of formats,
Providing full range of admin support to all staff,
Ad hoc admin duties as required
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