Overview
Document Conversion Clerk Jobs in Oklahoma City, OK at Business Imaging Systems Inc
Full Job Description
Job Summary:Perform high quality production in document capture and processing tasks support converting paper or micro media documents to digital.Responsible for accurate prepping, scanning, separation, classification, quality control and indexing documents through the application and use of Grooper software. Perform quality control on personal work to ensure required standards are met. Needs to be able to perform one or more of the tasks in document capture and processing (prep, scan, separation, classification, quality control or indexing).
Essential Functions:
General:
Maintain physical and digital logs of completed and in-progress tasks
Responsible for promoting, maintaining, and enforcing information security
Evaluate Information
Examine documents for completeness, accuracy, or conformance to standards
Verify completeness or accuracy of data
Evaluate documents match the scope of the project
Update and Use Relevant Knowledge-Maintain confidentiality
Make decisions and solve problems apply training and job aids to make real time decisions for continued, uninterrupted processing of documents
Maintain a clean and organized working environment
Consistently meet or exceed production goals and targets
Demonstrate punctuality, maintain attendance reliability and dependability
Responsible for promoting, maintaining, and enforcing information security
Accept positive and negative feedback with an open mind; use it as a chance to improve and grow
Prep:
Prepare paper and/or micro media copies for scanning of all levels of complexity, to include but not limited to: pulling staples, unfolding bent edges or corners, tearing or cutting apart forms, removing fiche jackets, repairing fiche jackets, and securing small items and repairing documents with tears or bad edges, bound documents
Insert separator sheets in between documents
Maintain a prep log for start and finish times
Scan:
Load scan machines with required input media such as paper, cards, disks, fiche, film
Image hard copy and micro media documents using Grooper software and various production scanners
Interface with scanning software and Grooper capture and processing software
Maintain high level of quality. Identify scan errors as they happen and correct any image quality errors immediately
Separation
Using Grooper software verify proper document separation, perform manual separation per statement of work for documents not separated by Grooper
Verify ambiguity through review of original files
Classification
Use Grooper software to verify proper document classification
Apply established classification schema to manually classify documents not classified by Grooper
Verify ambiguity through review of original files or in consultation with client
Quality Control (Image Review):
Review digital images for scan, separation, classification and indexing quality, readability, accuracy, and completeness
Compare hard copy documents to digital images
Identify images for rescan per project requirements
Index (Data Review):
Evaluate Grooper captured images or source documents, to verify, validate captured data or enter correct data in specific data fields
Evaluate accuracy of captured or entered data prior to completing batch
Additional Functions:
Other duties as assigned by management
Knowledge, Skills and Abilities:
Knowledge
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Title: Document Conversion Clerk
Company: Business Imaging Systems Inc
Location: Oklahoma City, OK
Category:
