Overview
Document Services Associate I Jobs in United States at Germania Insurance
Title: Admin Assistant
Division: Water Resources – Public Works
LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.
Summary: Administrative support for day-to-day activities of the various workgroups.
General Responsibilities:
Assists with project and department administration and coordination as required
Prepares letters, transmittals, memos, reports, proposals, contracts, forms and other business correspondence
Edits documents (e.g., letters, reports, etc.) prior to client submittal. Files correspondence and other documents
Ability to learn to read utility plans
Interfaces with accounting to open new jobs and ensure proper billing
Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements.
Assists Vice Presidents with project opening forms and miscellaneous tasks
Assists with credit card reconciliation
Assists with handling miscellaneous request and office building issues
Assists as backup for ordering routine supplies for office supplies
Assist with scheduling conference rooms for meetings and setup of beverages and food
Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings and brown bags
Assists with coordination of office events
Assists with troubleshooting issues with printers and plotters prior to service call
Required Education/Licenses:
Associates Degree preferred or experience in industry
Required Experience:
7+ years of experience
Strong Excel, Word, Outlook and PowerPoint knowledge
Must be dependable and possess sense of urgency
Previous experience in an engineering consulting firm strongly desired
Previous experience with engineering and construction contracts desired
Excellent proofreading and editing skills
Strong written and verbal communication skills
Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Title: Document Services Associate I
Company: Germania Insurance
Location: United States
