Overview
Document Specialist – Export – Junior Position Jobs in Woodstock, GA at Trans Globe LLC
The Position
ABOUT US:
The East Bay Regional Park District is a system of beautiful parklands in Alameda and Contra Costa counties to the east of San Francisco. The system comprises 73 parks spanning across 126,809 acres; 1,250 miles of trails; 55 miles of shoreline. We manage and preserve natural and cultural resources for all to enjoy and protect. The regional parks are ideal for healthful recreation and environmental education. Learn about our Mission and Vision, History, and our contributions to the United Nations 17 Sustainable Development Goals.
OUR MISSION:
EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.
OUR VALUES:
Respect – We honor the land we steward, each other, and the park visitors we serve.
Resilience – We creatively adapt to change. We address challenges with empathy, perspective, and determination.
Relationships – Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
Responsiveness – We communicate openly, honestly, and reliably.
Transparency – We hold the public’s trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.
WHY WORK FOR EBRPD?
Work with a purpose for a better world today and for future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties
A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission
Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS).
Tuition reimbursement and professional development
Free on-site parking
Free parking permit for EBRPD parks (for up to 2 privately owned vehicles)
Employee discounts for certain EBRPD park amenities (reservations, daily fishing permit, public boat launch)
THE OPPORTUNITY:
The Park District is currently recruiting for an Administrative Support Manager. Under general direction, this position performs a variety of high-level administrative tasks that directly assist Executive Level Management in the day-to-day management of Park District operations.
WHAT YOU’LL BE DOING:
This position reports to the Assistant General Manager of Public Safety. This classification provides expert advice, consultation and recommendations to Executive Level Management. This classification is distinguished from Assistant General Manager, which is responsible for managing an entire Division. Incumbents receive administrative direction from an Assistant General Manager and may exercise direction over professional, analytical, confidential, and administrative staff.
IDEAL CANDIDATE:
Displays high level of integrity, professionalism, and attention to detail
Demonstrates commitment to fostering a diverse, inclusive, and respectful workplace environment
Conveys excellent verbal and written communication skills with the ability to present complex information clearly and concisely
Shows strong interpersonal skills to work effectively with department staff, external agencies, and the public
Maintains confidentiality, exercises sound judgment, and handles sensitive information with integrity and discretion
Researches and utilizes current technology to enhance efficiency in the workplace
Being a public notary is desirable
Essential Functions
Serves as administrative support to an Assistant General Manager assuming responsibility for a wide variety of administrative and Division personnel matters, including, without limitation to, conducting investigations, drafting and reviewing corrective action, consulting with Human Resources on labor and personnel issues, training, policy development and serving as the Division subject matter expert in negotiations with labor unions
Manages public inquiries and refers correspondence to appropriate staff or personally responds to individual inquiries based on knowledge of the Park District’s and Division’s programs, policies, and operations
May attend meetings as a representative of the Assistant General Manager of Division Leads or from the General Manager’s office
Relays administrative instructions and guidance to Division staff
Collects information and independently prepares correspondence, reports, and memoranda
Performs independent research and summarizes a variety of informational material
Organizes own work assignments, establishes work priorities, and maintains critical deadlines
Reviews staff-prepared correspondence, reports, etc. for proper format, grammar, spelling, punctuation
Assists in the development and management of the annual department budget
Participates in the identification of performance goals and objectives
Participates in the development of long and short-range goals for the Division, including specific workplans for the Division
Manages staff; coordinates assignments and makes adjustments based on workload and the Assistant General Manager priorities; provides technical guidance and resolves operational problems in coordination with the Assistant General Manager; performs the full range of staffing management responsibilities, i.e., selection, performance management, training, leave approval, employee relations and assuring a safe workplace for the Division
As directed, reviews draft policies, reports, directives and procedures for format, accuracy, clarity and adherence to the District’s administrative policies and guidance, and the Assistant General Manager’s instructions; May coordinate with staff to collect additional information, and/or verify facts; as needed, provides proposed revisions and/or recommendations
Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: A Bachelor’s Degree from an accredited college or university in public administration or a closely related field; and
Experience: Four (4) years of experience in administrative personnel management, preferably in a public sector environment, including two (2) years at a supervisory or management level.
Additional Information
KNOWLEDGE, SKILLS AND ABILITIES:
The following generally describes the knowledge and ability required to enter the job and/or to be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of techniques of effective management and organizational practices
Knowledge of general understanding of public agency administrative environments
Knowledge of principles and techniques necessary for the persuasive presentation of ideas and concepts in both written and oral formats
Ability to analyze statistical, factual and financial data independently
Ability to apply supervisory principles and practice with sound judgment and leadership skills
Ability to demonstrate interpersonal sensitivity
Ability to exercise sound judgment, initiative, and tact
Ability to establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers
CONDITIONS OF EMPLOYMENT:
Must pass a Level 1 Background Check. Positions located at Public Safety will require a Level 3 Background Check.
In addition to the regular work schedule, this position may be required to work evenings and/or weekends to attend meetings and trainings as needed.
This position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act (CANRA). Mandated reporters are individuals who are obligated by law to report suspected cases of child abuse and neglect. As such, you will be required to sign an acknowledgment of having received the District’s policy and your responsibilities.
Application materials for this position consist of two (2) required parts:
A current East Bay Regional Park District application submitted online, and
Completed supplemental questions
Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied on GovernmentJobs.com, please take care to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.
Notification: All applicants will be notified of the disposition of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.
Confidential Designation: This position is not affiliated with a union and is considered part of unrepresented Management employees at the Park District. The probationary period for this position is twelve (12) months. This position is designated as “at-will” and serves at the pleasure of the General Manager.
Selection Process: The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or interview. The District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.
Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Department at (510) 544-2154.
Tentative Date of Onsite Examinations:
Oral Board Interviews: May 29, 2025
Selection Interviews: June 5, 2025 (or early June)
Equal Opportunity Employer:
The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.
For information regarding the District’s applicable benefits package, please visit http://www.ebparks.org/about/jobs/resources/default.htm.
For temporary and/or on-call assignments, there are no benefits offered.
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Title: Document Specialist – Export – Junior Position
Company: Trans Globe LLC
Location: Woodstock, GA
