Overview
Documentation Specialist Jobs in Baton Rouge, LA at Quantaleap
Job Summary:We are seeking a detail-oriented Administrative Assistant to support the Property Management team with financial tracking, billing management, and general administrative tasks. This role is crucial in maintaining accurate records of condominium common charges, assisting with accounts payable, and responding to unit owner inquiries. The ideal candidate will build and maintain professional relationships with internal and external clients and vendors.Key Responsibilities:
Assist the Property Management team with tracking and inputting data for account expenses and income related to condominium common charges.
Support daily operations related to accounts payable, ensuring timely and accurate processing.
Monitor billing and respond to unit owners’ inquiries regarding common charges, utilities.
Conduct site visits or meetings with unit owners as needed.
Provide administrative support, including handling mail, filing, scanning, answering calls, and preparing memos.
Maintain professional communication with clients, vendors, and internal teams.
Respond to routine requests for information in a timely and professional manner.
Perform other tasks as assigned to support the property management team.
Required Skills & Qualifications:
Strong attention to detail and accuracy in financial tracking.
Ability to take feedback constructively and work collaboratively within a team.
Excellent organizational skills and ability to multitask effectively.
Strong written and verbal communication skills.
Ability to prioritize work, meet deadlines, and manage multiple responsibilities efficiently.
Technical Requirements:
Experience with Avid Exchange and is preferred.
Willingness to learn and adapt to future software platforms, including MRI and other miscellaneous accounts payable software.
Education & Experience:
Education: Bachelor’s degree (preferred).
Experience: At least 1 year in property management or a related field (required).
Job Type: Full-time
Pay: $47,000.00 – $50,000.00 per year
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Work Location: In person
Title: Documentation Specialist
Company: Quantaleap
Location: Baton Rouge, LA
