Overview
EA / Appointments Secretary Jobs in Sydney, New South Wales, Australia at MBC Recruitment
Title: EA / Appointments Secretary
Company: MBC Recruitment
Location: Sydney, New South Wales, Australia
Position: EA / Appointment Secretary
Start: TBC
Duration: Until December 2024
Work Style:Fulltime with hybrid options available (3 days in office, 2 days from home).
Salary: $59 Per Hour
Location: Sydney CBD
Primary Purpose Of The PositionSeeking a second an Appointments Secretary to join the Executive Support team to provide high-level, accurate, timely, and professional executive support. You will have highly developed communication, administration, and coordination skills to work with people at executive and senior levels.
The successful candidate will have a tertiary qualification related to business administration or extensive relevant experience and thrive on working in a high-pressure environment with the ability to prioritise and achieve strict deadlines with minimum supervision. You will have previous experience working in a fast-paced environment at the executive assistant level or a similar role.
Key Accountabilities/responsibilities
Receive and process all appointment requests ensuring requests are prioritized and actioned accurately and efficiently.
Deliver a comprehensive range of high-quality and confidential administrative duties to support the office and assist the Manager Executive Support in their leadership and management of the team.
Delegate and prioritize requests/invitations returned by the office to the appropriate business units, follow up, and collate information to ensure the timely processing of requests to meet office requirements.
Liaise, collaborate, and build professional relationships with a diverse range of internal and external stakeholders to ensure effective communication, administration, and coordination of appointments.
Act as the first point of contact for stakeholders and maintain professional and timely communication and correspondence to internal and external stakeholders.
Communicate instructions and directions to external stakeholders and staff where appropriate.
Maintain and collate electronic and hard copy diaries, providing updates in daily, weekly, fortnightly, and quarterly formats.
Participate in forward planning for the calendar on a yearly, monthly, and weekly basis.
Maintain high ethical standards, exercise discretion, and ensure confidentiality of sensitive issues are handled appropriately.
Maintain tracking in TRIM and other filing systems for all appointment requests, responses, including escalations and redirection of inquiries as required.
Support compliance with policies and procedures by managing various registers and overseeing reporting cycles.
Support and coach staff in the application of business processes, effective records, corporate systems, and information management ensuring effective operation of the unit.
Essential Criteria
Tertiary qualification related to business administration support or extensive equivalent relevant experience.
Demonstrated capacity to work in a fast-paced environment and experience working effectively at the executive assistant level or in a similar role.
Demonstrated capacity to use and support a range of core office software and enterprise applications.
Criminal record check required on commencement in the role.
Willingness to work additional hours to meet the demands of the position.
Key Challenges
Balancing workload and meeting deadlines in a high-pressure, large volume work environment where there are competing priorities.
Communicating tactfully with stakeholders, for example, when acceptin…
