Overview
Education Office Support – Office & Admin Specialist Sr Jobs in Red Wing, MN at State of Minnesota
Description
To provide flexible, efficient, confidential and high quality secretarial, administrative and organisational support services to the BVI office and all fee earners and Partners working within the BVI practice globally. In addition, the role will entail carrying out a range of general support and office management tasks to ensure the smooth and efficient running of the office.
Key Responsibilities
Secretarial duties (copy typing, scanning, producing and amending documentation etc.)
Organising the BVI office billing (raising pro-forma invoices and liaising with fee earners to process)
Reception and taking calls, dealing with clients via telephone and email.
Opening and setting up of new files and clients matters, including completing all necessary AML/Aderant forms and monitoring the progress of the forms.
Carrying out all relevant searches – i.e. company and high court searches.
Assisting with the use of DocuSign as required in the office
Maintenance of client contact databases/lists.
Liaising with finance to ensure client bills are raised and monitored.
Inputting time on the time recording system.
Managing the post, hand deliveries, couriers and other service providers.
Arranging meetings, lunches, conferences.
Organising travel arrangements and itineraries.
Liaising to resolve any IT issues.
Liaising with the Jersey office across a range of HR related matters (holidays/sickness etc.)
Administration and payment of supplier invoices, social security and payroll tax.
Co-ordinating work permits for staff with the Labour and Immigration Departments.
Carrying out a range of additional projects/duties as required by the team.
Overseeing the smooth running of the office to include:
Administration tasks related to the premises and facilities, including liaison with Jersey where necessary.
Office fire marshal – attend meetings with building managers (when required)
Maintaining petty cash and preparing monthly reports for Finance Team.
Ordering stationery and collecting office supplies (food, milk etc.) and meeting drinks and meals.
Organising office maintenance where necessary.
Participating in the setting up and maintenance of office systems and procedures.
Assisting with all office matters as to take-on and set-up of employees.
Main point of contact for the BVI office (attend office management calls and liaise with other offices as and when required)
Qualifications
Good standard of secondary education – minimum of A level standard.
Relevant administration/secretarial training.
Knowledge/skills/experience
Prior experience working in a similar environment.
Previous experience of running a small office would be helpful.
Confident user of key IT packages, including Word/Excel/PowerPoint/Outlook.
Excellent typing skills.
Administrative and document management experience.
Competencies
We would like you to have:
Enthusiasm, flexibility and the ability to work in a pro-active manner.
The ability to time manage effectively and to prioritise and organise workflow.
The ability to remain calm when under pressure and to meet deadlines.
Numerate and accurate, with an eye for detail.
Strong communication skills.
Discreet, with an understanding of the importance of confidentiality.
Willingness to get involved and work as part of the team.
In this role you will be expected to:
Behave in a manner in keeping with our core culture and values.
Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
Commit to fulfilling any personal CPD requirements and continually developing your skills and knowledge.
About Bedell Cristin
Since 1939, clients have come to us for straight-talking legal advice.
Today you’ll find the same sound judgement and pragmatism across our offices in the BVI, Cayman Islands, Guernsey, Jersey, London, and Singapore.
Our smart, approachable teams design informed, and inventive legal solutions. The expertise you expect, offered with a refreshing simplicity and clarity. We also invest in mutually committed relationships with our clients as we believe strong foundations make for smoother roads.
Over the years, we’ve learned the importance of these principles, while playing our part in defining the modern offshore legal industry.
Our founder, George Bedell, helped establish Jersey’s progressive tax system. And the island’s first female advocate, Anita Regal, hailed from Bedell Cristin.
We are proud of where we have come from – and we value what we have learned along the way.
Title: Education Office Support – Office & Admin Specialist Sr
Company: State of Minnesota
Location: Red Wing, MN
