Overview
Electronic Billing Assistant Jobs in San Francisco, California, USA at Cooley LLP
Electronic Billing Assistant
Cooley is seeking an Electronic Billing Assistant to join the Accounting team.
Position summary: Under the direction of the Electronic Billing Manager, the Electronic Billing Assistant is responsible for providing routine administrative and basic electronic billing support to the Electronic Billing Specialists and department. Specific duties and responsibilities include, but are not limited to:
Uploading invoices
Mapping clients:
When clients elect to receive their monthly invoices through an electronic billing portal, this role will match the internal client number (via firm-assigned 3E) to the external client reference number to ensure records are synchronized
Electronically filing notification emails (invoice status with paid, approved)
Creating new e-billing accounts for Client Account Specialists and Collections Specialists for access
Assisting with projects, data entry, and system updates
Submitting e-billing vendor invoices to AP for processing via Chrome River
Following up on emails (e.g., matter IDs to be opened in e-billing portals, timekeeper rate approvals, and billing guideline approvals from the Office of General Counsel/BIC)
Performing all other duties as assigned or required
Skills and experience:
Required
:
Proficiency in Microsoft Office suite, iManage, and other firm applications after orientation at Cooley LLP
Strong Excel skills
Availability to work overtime as required
Preferred
:
Bachelor’s degree
Prior experience in billing and/or accounting
Prior law firm experience
General knowledge of accounting concepts
Previous experience with 3E and electronic billing
Touch-typing at 10 keys per minute
Competencies:
Quick learner
Excellent follow-through, accuracy, initiative, and math skills
Ability to maintain and promote attorney and client relations
Professional demeanor
Excellent organizational, verbal and written communication skills
Ability to work under tight deadlines
Ability to interact and work well with others (co-workers and vendors)
Cooley offers a competitive compensation and benefits package and is committed to fair employment practices. EOE.
The expected hourly pay range for this position, based on a 37.5-hour workweek, is $29.25 – $36.50 ($57,037.50 – $71,175 annually). Final offer amounts depend on geographic location, experience, and skillset.
We offer a comprehensive benefits package including medical, dental, vision, health savings accounts, flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care, backup care, parental support, and more. Employees also receive firm-paid life insurance, LTD, short-term medical benefits, 20 days of PTO, and 10 paid holidays annually. We provide generous parental leave and fertility benefits. New employees will attend a detailed orientation to learn about our benefits and resources.
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Title: Electronic Billing Assistant
Company: Cooley LLP
Location: San Francisco, California, USA
Category: Administrative/Clerical (Bookkeeper/ Accounting Clerk), Accounting (Accounting Assistant, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk)
