Overview
Elementary-Middle School Health Services Secretary B Jobs in Elgin, USA at Illinois School District U-46
Position Type:
Secretary / Clerical/Department Secretary
Date Posted:
11/21/2025
Location:
Health Services
Date Available:
ASAP
Closing Date:
Until Filled
Position / Title: Elementary-Middle School Health Services Secretary B
Bargaining Unit: DUSA
Department/Location: Health Services
Work Days: 211
Reports To: Building Principal and Supervisor of Health Services
JD Revision Date: 12/15/2023
Supervises: N/A
Function / Position Summary
Provide office support to the nurse’s office, students, employees, and visitors to ensure organized and efficient operations for the Heath Office. Monitor the daily operations of the Health Office and assist the nurse and Supervisor of Health Services with routine administrative tasks as directed. Exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met.
Maintain confidentiality of student information in the school and community.
Job Duties / Responsibilities
- Serve as first contact answering nurse’s office phone.
- Create, maintain, and audit student records (physicals, immunization dates, dental and vision exams etc.) in compliance with nursing practice guidelines.
- Monitor student compliance with Illinois School Code. Communicate with the parents of noncompliant students to provide due dates for immunizations, physicals, and clinic information. Contact parents, medical facilities, and schools as required.
- Compile data for IWAS (ISBE Web Application Security) immunization/vision/dental reports.
- Assist on dental exam and/or vision and hearing screening days.
- Assist with scanning and transfer of incoming and exiting students.
Education
- High School Diploma or equivalent required.
- CPR/First Aid certification required with the first 90 days of employment.
Experience / Knowledge
- Three (3) years of secretarial experience preferred.
- Knowledge of Infinite Campus, District Folder Tracking System, and ICARE preferred.
- Bilingual – Spanish/English – written/verbal preferred.
Physical Demands
- Ability to lift up to 30 lbs. with proper technique
- Occasionally required stooping, bending, and reaching.
SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the Agreement between District U-46 Secretarial Association and the Board of Education)
CLASSIFICATION A (Proficiently demonstrates all criteria listed)
- Ability to communicate and interact with staff and co-workers in a professional manner
- Demonstrates positive customer service skills
- Ability to prioritize tasks Demonstrates organizational skills
- Maintain appropriate inventories and online file management
- Able to use office machines (ex. laminator, fax, intercom, phone, copier)
CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification
A)
- Utilize excellent written and verbal communication skills (parents, staff and students)
- Responsible for tracking and balancing building/department expenditures (if applicable)
- Working knowledge of computer programs Word and Excel
- Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
Terms of Employment
- This is a 10-month position serving students at the elementary and/or middle school level.
- Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
Additional Informaiton
Attachment(s):
Title: Elementary-Middle School Health Services Secretary B
Company: Illinois School District U-46
Location: Elgin, USA
Category:
