Overview
Elementary Secretary Jobs in Millbury, OH at Lake Local SD
Administrative Secretary – Investigations
The Investigations Division of the Office of the Utah Attorney General has an immediate opening for an Administrative Secretary. This position provides administrative support to management and staff in the Investigations Division. The main purpose of incumbents in this job is to coordinate specialized agency office functions or activities or manage a large and complex office. Incumbents act as liaisons between the office and other functional units of the agency. This job requires a broad knowledge of multiple agency programs and related processes, procedures, policies, and goals that enable incumbents to facilitate the work. Incumbents resolve procedural difficulties and interpret regulations and policies that are pertinent to the scope of the office.
This is an on-site position, with a schedule of five days per week – 8:00 am – 5:00 pm.
Responsibilities
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and the public.
Coordinates and/or acts as a liaison between the agency or work unit and other agencies, work units, etc.
Provides assistance to staff and the public.
Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
Writes or drafts correspondence, reports, documents and/or other written materials.
Retrieves data found in databases to generate requested reports.
Covers the reception area including answering calls from the public, monitoring access to the building, receiving deliveries, coordinates shipping needs, etc.
Other duties as assigned.
Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)
applicable laws, regulations, and/or policies and procedures
adapt to new software programs, packages, and protocols
proficiency in Microsoft Excel, and Word, as well as Microsoft Suite
review, edit, and proofread documents for accuracy and completeness
enter, transcribe, record, store, or maintain information in either written or electronic form
record messages from verbal information received by telephone conversation or personal contact
arrange, coordinate, or schedule time and details
establish, organize and/or maintain files
assemble, sort, and/or distribute documents, supplies, and/or materials/items
find, gather, and organize information or data in a clear and concise manner
work efficiently and competently under deadlines
occasionally work past standard business hours
prioritize tasks and balance workload
speak clearly, concisely, and effectively; listen to, and understand, information and ideas as presented verbally
follow written and/or oral instructions
communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
deal with people in a manner that shows sensitivity, tact, and professionalism
work independently and proactively; work in groups as part of a team
identify creative solutions to problems; communicate ideas to coworkers
principles, practices, and procedures of an office environment
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Title: Elementary Secretary
Company: Lake Local SD
Location: Millbury, OH
