Overview
Emergency – Administrative Support Coordinator II – Industry Management Jobs in San Luis Obispo, USA at California State University
Position: Emergency Hire – Administrative Support Coordinator II – Experience Industry Management
Job Summary
- Provide a full range of support involving the use of judgement and discretion to the department head, faculty, staff, and students of the EIM department, including providing the department head with suggestions regarding faculty scheduling, events, calendaring, complex purchase requisitions, and paperwork requests.
- Provide lead direction with administrative and procedural help to office student assistants. Regularly set own priorities and manage multiple work priorities. Ensure appropriate daily office coverage and coordinate work schedules as needed to cover department events. Interpret and communicate to students, parents and prospective students the administrative and academic regulations, policies, and procedures of department.
- Project, monitor, advise and reconcile budget on state-side, University Campus Programs, and Cal Poly Partners. Track spending of professional development dollars and student hours. Track funds expenditures, research history, and provide summary information and recommendations. Provide reports to department head as needed.
- Manage all state and corporation accounts; ensure timely invoicing, billing, reconciliations, and maintenance. Handle all supply requests and purchase requisitions/orders for department, individual faculty grants, and for the Experience Innovation Lab. Ensure all financial paperwork and reports for large department events including the EIM Auction and inter-department events are processed correctly and in a timely manner.
- Support department faculty and student travel, travel claims and reimbursement for department head, faculty, and students.
- Coordinate student assistant and ISA/tutor employment opportunities at department level. Coordinate advertising for available student employment opportunities. Initiate personnel transactions and complete all necessary employment forms. Investigate and resolve payroll problems, collect and review timesheets, and reconcile and review absence management and master payroll.
- In coordination with the Assistant Director of Personnel, process staff and faculty personnel transactions and complete necessary employment forms for both state-side and Cal Poly Partners’ hires. Coordinate recruitments for staff and faculty positions as needed, including the part-time lecturer pool, Full-Time Lecturers, and tenure-line faculty. Assist in preparation of position descriptions, job announcements, appropriate forms, interviews, and travel for candidates.
Work with the Assistant Director of Personnel, Academic Personnel, Human Resources, Payroll, Cal Poly Partners, and others to complete all requirements for employees and volunteers.
- Serve as department property coordinator including faculty workstation records. Maintain office equipment. Order department supplies and inventory and maintain supply room. Coordinate facilities repair and maintenance, keys, and security alarms.
- Review, interpret and apply a wide range of University and college personnel policies and procedures, ensuring all guidelines are followed and faculty files are provided correctly and on-time at faculty and department level.
- Coordinate with department head and faculty with class scheduling functions; track WTUs and maintain appropriate teaching loads; reconcile FAD reports and independent study course enrollments; monitor enrollments and initiate changes; schedule facilities for classes, and other departments and groups; coordinate and prepare catalog/curriculum revisions; assist faculty with providing permission numbers; assist in process of Implementing experimental and variable topic courses. Coordinate and assist in preparation of annual and re-accreditation reports.
- Coordinate with department head the development and communication of agenda for various events (weekly program meetings, advisory council meetings, quarterly/annual presentations to students and/or parents, department retreats); attend meetings and prepare summary notes/minutes for distribution.
- Coordinate and plan department meetings, projects, and large scale special events as needed, including Summer Orientation Advising & Resources program, Rho Phi Lambda/RPTA Career Fair,…
Title: Emergency – Administrative Support Coordinator II – Industry Management
Company: California State University
Location: San Luis Obispo, USA
Category:
