Overview

Employment Services Confidential Assistant (Open and Promotional) Jobs in San Mateo, CA at County of San Mateo

Description

San Mateo County’s Human Services Agency is seeking an experienced, candidate for the position of Employment Services Confidential Assistant, who will, under general supervision, perform varied secretarial duties; provide direction to office support staff as needed and assist the Leadership team with administrative tasks. Day-to-day activities require the use of initiative, independent judgment, and professionalism when assisting County staff and representatives of the public.The ideal candidate will possess:

Experience performing a variety of secretarial and administrative support duties.

Ability to compose correspondence independently or from brief instructions.

Strong computer skills with high proficiency in Microsoft Word, Excel, and PowerPoint.

Possess excellent verbal and written business communication skills.

Prepare clear and meeting minutes and agendas.

Demonstrate professionalism with community partners and public.

Experience in teaming and independent work.

Flexibility to provide support to multiple teams at different locations. 

Ability to organize workload and set priorities to meet critical deadlines.

Ability to manage multiple assignments while maintaining attention to detail.

Proven ability in using initiative and independent judgment.

Ability to exercise a high degree of discretion and observe confidentiality.

A sense of ownership and responsibility.

Ability to research and find information as needed.

Ability to make travel arrangements.

Duties may include but are not limited to, the following:

Provide primary support for the Director of Employment Services.

Provide calendar support, reserve rooms, and provide administrative support for meeting materials.

Prepare meeting agendas and meeting minutes.

Maintain and order office supplies and materials. 

Manage the office facility needs. 

Assist to coordinate any necessary staff moves within the Branch.

Open and sort mail and attach pertinent back-up materials; process outgoing mail or financial invoices as required.

Organize and maintain various office files, and purge files as required.

Follow-up on projects, transmit information, and keep informed on division activities.

Keep communication bulletin boards up to date.

Assist with planning and coordinating department functions and events.

Receive and screen visitors and telephone calls Greet the public and provide front desk coverage. 

Ability to multi-task and organize work by prioritizing critical deadlines.

Assist with handling confidential items.

Provide recruitment and hiring support.

Maintain contract filing system.

Prepare electronic surveys for the Branch.

Perform other duties as assigned.

Please Note: We will be hosting a special Speaker Series session for this recruitment. Join us for a live conversation with Employment Services Director, Jennifer Valencia to learn more about this exciting career opportunity! Register HERE.

Qualifications

Education and Experience:  Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

Two (2) years of secretarial experience which has included providing office and administrative support to management staff.

Experience providing administrative assistance to upper-level management is preferred. 

Knowledge of:

Office administrative and secretarial practices and procedures.

Basic organization and function of public agencies, including the role o…

Title: Employment Services Confidential Assistant (Open and Promotional)

Company: County of San Mateo

Location: San Mateo, CA

Category:

 

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.