Overview
Energy Administrative Assistant Jobs in Rexburg, ID at Coop Shared Services, LLC
Job description
Southeastern Cable Contractors, Inc., a full-service telecommunications construction company, is hiring an experienced Administrative Assistant in Statesville, NC. Candidates should have extensive administrative experience in the fiber industry, with keen attention to detail.
The primary responsibilities are to assist the Managers, Coordinators & crew with a variety of administrative tasks regarding field work. This multi-faceted role will be responsible for the office’s administrative duties to include Telecom Billing Administration, Building Workbooks & Laterals, being available on work sites as assigned, plus other duties as needed.
Responsibilities:
Perform data entry tasks and maintain accurate records
Assist in the preparation of regularly scheduled report
Create and maintain project files & associated support documentation
Assist regional Lead Administrators with their accounts receivable billing
Process subcontractor invoices for payroll prep.
Facilitate communication between different teams involved in the construction process
Maintain an environment that encourages open communication, sharing ideas & best practices, while building strong cross-functional relationships
Translate fiber splicing details from corresponding photos, entering that data into Excel Workbooks
Monitor emails from our customers to determine & record jobs in Smartsheet, then communicate the info to the manager of that market area
Other duties as assigned
Qualifications:
Candidate should be well-organized, proactive, resourceful, flexible, & able to meet deadlines in a fast-paced environment
Customer-centric mindset
Detail-oriented with a focus on accuracy & quality of work
Excellent communication skills with the ability to articulate via oral & written interactions with excellent proofreading skills
Knowledge of office management procedures and basic accounting principles
Safety first mindset and best practices in the field
Strong math and computation skills
Exceptional analytical and problem-solving skills
Proficiency with spreadsheets, email & word processing programs
Ability to interpret and build maps to verify work
Self-motivated with a positive attitude
Ability to prioritize the most important duties while multitasking
Education & Experience:
Proven experience as an Administrative Assistant in the Telecommunications industry, or directly related level of responsibilities, is strongly preferred
Previous experience as an Office Assistant, Clerk or Administrative Assistant is required
Associate’s degree, preferred
Proficient computer literacy, including Microsoft Office Suite (Word, Excel & PowerPoint)
Experience with Smartsheet preferred but not necessary
Southeastern Cable Contractors, Inc., offers competitive compensation and benefits packages.
Thank you for your interest in this position.
Please note that only qualified candidates will be contacted for an interview.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Work Location: In person
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Title: Energy Administrative Assistant
Company: Coop Shared Services, LLC
Location: Rexburg, ID
