Overview
Engagement Coordinator / Office Administrator Jobs in Singapore, Singapore at True Search
Title: Engagement Coordinator / Office Administrator
Company: True Search
Location: Singapore, Singapore
about true
We are True, the fastest-growing global platform of innovative talent management products and services. Our retained search professionals partner with high-growth, tech-enabled companies to place the entrepreneurial leaders of tomorrow. Our clients are inventive, high-growth brands backed by leading venture capital and private equity firms, as well as established public organisations.
With offices in North America, EMEA, and APAC, our team of industry and functional specialists leverage their deep networks to connect compelling companies with the world’s top talent. Since 2012, True has grown from five to around 800 employees and expanded to offer a customisable platform of products and services for developing leadership. From talent-management software, leadership assessments, and an inclusive job platform aimed at increasing diversity in executive hiring, we are reinventing the antiquated ways of the executive search industry and building the executive talent firm of the future.
True was founded on the belief that doing good is the pathway to doing well. Our success is a by-product of doing the right thing—treating people right, listening to new ideas, and keeping culture at the heart of our business. At True, building your own brand and shaping your professional journey isn’t just an option, it’s an expectation.
about the role
Serves as point person for employees visiting the office and greets guests upon arrival
Liaison for administrative vendors including security, parking, cleaning, catering, and technology
Organises office events including luncheons, volunteer events, holiday parties, and office off-sites
Assists with building projects, renovations and/ or handling office moves; inventory management
Runs conference room schedule and tracks office related expenses, food, and office supplies
Manages calendar, prioritises appointments and works directly with partners, clients, and candidates, as necessary to define the schedule; arrange meetings and conferences.
Interfaces with various levels of management internally and externally.
Supports meeting preparation and follow-up, including allocating appropriate time slots, ensuring awareness/preparation, and follow up on staff actions.
Maintains database of all search related candidate and client information.
Obtains, assembles and analyses information and data from a wide variety of sources in order to prepare reports, agendas and correspondence.
Provides travel coordination for the company and candidates – domestic and international.
Processes expense reports for partners and candidates.
Preferred Qualifications
Undergraduate degree preferred.
Minimum of 3 years experience supporting partners/senior level executives in an executive search firm, professional services firm, or similar type of role.
Office coordination experience is a plus.
Proficient skills using Apple and G-Suite
Demonstrated administrative skills.
Attention to detail with an emphasis on accuracy.
Ability to communicate effectively, orally and in writing.
Initiative, drive and enthusiasm.
Good planning and organisational skills.
Experience coordinating travel.
Highly collaborative and team oriented.
Strong work ethic and cultural fit.
Ability to multi-task, prioritise, adapt to changing environments.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
