Overview
Engineering Administrative Assistant Jobs in Miami Beach, FL at Faena Hotels and Residences LLC
Full Job Description
THE FAENA CULTURE
TheFAENAMovement is one of culture, art and community. TheFAENACulture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by theFAENACulture.
JOB OVERVIEW
Provide clerical/secretarial and administrative support for the Chief Engineer and Complex Engineering Director, including dictation, typing, computer input, filing, tracing, answering telephones (for entire office as required), printing reports, payroll, maintaining manager files and departmental records/logs. Will accept, log and distribute maintenance request calls.
DUTIES AND RESPONSIBILITIES
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Maintain complete knowledge of correct maintenance and use of equipment.
Resolve guest complaints, ensuring guest satisfaction.
Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
Access all functions of computer.
Set up work station with necessary supplies and resource materials.
Read the log book daily, and record all pertinent information in the log book.
Check employee attendance and document tardiness and absenteeism.
Complete supply requisitions and submit to Chief Engineer; stock and maintain par levels of necessary supplies.
Handle lost and found items, and claims for lost items.
Open office and prioritize assignments and tasks for the shift.
Answer telephone.
Record messages.
Make telephone calls to specified individuals as requested by the Director of Engineering and Chef Engineer.
Greet all individuals arriving at engineering department and assist with their needs.
Document and maintain appointment calendar for Chief Engineer and Director of Engineering.
Maintain accurate trace files and communicate daily traces to Chief Engineer.
Establish and maintain filing procedures.
Maintain a rolodex of all contractors and vendors.
Retrieve and distribute departmental mail.
Process requests for overnight mail and other delivery/messenger services.
Prepare and send faxes; receive and distribute faxes to appropriate personnel.
Type correspondence, memos and reports.
Attend designated meetings.
Maintain a current manual on all departmental forms and form letters with instructions.
Maintain all necessary reference books and manuals as required.
Coordinate service repairs for office equipment ensuring minimal costs.
Obtains purchase order bids for each item required.
Accept all in-house maintenance requests.
Prepare work orders for maintenance repairs and distribute to Chief Engineering for prioritization. Monitor completion of work orders submitted.
Maintain guest room preventive maintenance program.
Maintain public area preventive maintenance.
Coordinates status of all rooms with Housekeeping and Front Desk.
Maintain confidentiality and security of specified Faena information, correspondence, reports and files.
Prepare daily/weekly departmental payroll records and submit to Chief Engineer.
Maintain preventive maintenance records.
Maintain and update Triton Knowcross database.
Ability to work a varied schedule that may include early morning, evening, ni…
Title: Engineering Administrative Assistant
Company: Faena Hotels and Residences LLC
Location: Miami Beach, FL
Category:
