Overview
Entry Level Administrative Assistant – 29 hours per week Jobs in Quitman, GA at Burton Mill Solutions
Location:
Sky Valley Education Ctr
Anticipated start date:
August 2025
Days per year:
200
Hours per day:
8.0
Shift time:
TBD
Position Info:
Position will remain open for a minimum of 5 days, current PSE-OP members must apply within 5 days of posting date to be guaranteed consideration for position. Salary range listed is for 2024-25. Highest pay rate is for employee with 30+ years experience at Monroe School District.
Benefit Info:
*Benefits offered: •Medical, Dental, Vision, Prescription (SEBB) •Long-Term Disability Insurance •Accidental Death and Dismemberment Insurance and Life Insurance •Retirement •Sick, personal, and bereavement leave •Health Reimbursement Arrangement (VEBA) •Employee Assistance Program. *Optional Benefits: •Additional life and accidental death and dismemberment insurance •Deferred compensation •Annuities (403(b), Roth) •Medical flexible spending arrangement •Limited purpose flexible spending arrangement •Dependent care assistance program
CLASSIFICATION: PSE-OP Office Personnel
TITLE: Office Support – Building
REPORTS TO: Building or Department Administrator
POSITION SUMMARY
This position provides general support to school or department administration. Duties may vary by specific needs of individual buildings or departments.
PREFERRED QUALIFICATIONS
Education and/or Experience
Required:
Minimum requirement is High School Diploma or equivalent
Desired:
Office experience, preferably in an educational setting
AA degree or higher
Knowledge, Skills and Abilities
Knowledge of secretarial procedures including general bookkeeping
Knowledge of correct grammar, spelling and English usage
Excellent written and oral communication skills
Proficiency with general office machines and computer software programs including Microsoft Office and Adobe
Ability to work independently with minimal supervision
Ability to multi-task, attend to detail and follow tasks through to completion
Ability to make accurate arithmetic calculations
Ability to set up and maintain accurate records and databases
Ability to establish and maintain effective working relationships with staff, parents and the general public
Ability to work effectively under pressure and with constant disruptions
Ability to interact with students in a warm, confident manner
Ability to exercise good judgment
Ability to organize tasks and set priorities in order to meet deadlines
Ability to anticipate work and initiate appropriate responses
Observe strict confidentiality regarding student and staff information
Other duties as assigned within the PSE Monroe OP bargaining unit.
Availability to work extra hours to meet deadlines and complete assignments if required
POSITION RESPONSIBILITIES
All Positions/General Duties
May include one or more of the following duties:
ASB – ASB Responsibilities
Receives daily deposits, enters al deposit transactions into the Point of Sale receipting program. Receives, counts and verifies monies for various student activities, and issues ASB cards. Prepares bank deposits. Prepares change boxes for dances or sporting events and records ticket sales. Prepares change boxes for fundraisers
Maintains checking accounts for ASB funds, reconciles account with bank statement and submits documentation for reimbursement; reconciles budget printouts received from district’s central accounting office
Maintains ASB accounting ledgers, posts receipts and expenditures to proper accounts; prepares a variety of reports as needed; maintains records on computer
Ensures that accounting procedures as established by district are followed
Maintains financial records according to required retention schedules; assists in preparing ASB fund annual budget
Attendance – Attendance Responsibilities
Admit students who have been absent, arrive late or leave early from school
Receive attendance information from teachers, enter absence information on computer and print attendance listings
Prepare required attendance reports and monitor absences
Adjust computerized attendance records as needed for accuracy or updates
Maintain attendance files including written excuses from parents, doctors or other sources
Keep Administration informed of attendance problems
Counseling – Counseling Responsibilities
Maintain confidential student files and records, retrieve files for counselors
Organize materials in counseling office; provide information to students as requested
Assist counselors and registrar in resolving registration and scheduling problems
Enter student data into computer for schedule changes, student testing, and a variety of records and reports; generate reports and student lists
Schedule appointments for counselors; arrange appointments for drop-in students.
Athletics – Athletic Responsibilities
Serve as confidential liaison to the Athletic Director
Maintain student records documenting student eligibility
Maintain sports schedules (including changes or cancellations) and team rosters and all scheduling aspects
Maintain athletic paperwork packets
Schedule facilities and/or transportation for athletic events
Communicate with and schedule game officials for home athletic events
Testing/Scheduling – Scheduling – Testing
Coordinate with designated staff and students to implement and track High School and Beyond plans
Work in conjunction with the counseling team to process approved student schedule changes in the Skyward system
Coordinate with designated staff to plan and organize all standardized testing environments (i.e. PSAT, SAT, ACT, HSPE, EOC, AP and Smarter Balanced)
Registrar/Student Registration/Exit/Grading/Transcripts
Substitute Management – Substitute Responsibilities
Assigns certificated and classified substitutes to cover employee absences
Prepare and audit monthly certificated payroll upload and coordinate with building secretaries to meet upload deadlines
Track substitute assignments associated with open postings and temporary support for both certificated and classified employees
Audit and data enter certificated absences from in-house exception logs
Communications Support – Communications Support Responsibilities
Provides administrative support to the communications department: receives, sorts and distributes mail; prepares outgoing items for mail; maintains office files; researches files to provide information
Manages communications department appointments and maintains calendars
Manages district-wide calendar on website maintaining accuracy and correcting any double bookings
Coordinates summer lunch program and updates calendar
Proofreads all district print and digital publications
Provides support in the processing of public records by assisting with required redactions
Coalition Support
Engage in regular data collection, entry and support for behavioral health programs implemented at multiple school sites
Support evening and weekend Coalition events as necessary
Record minutes at monthly Coalition meetings and subcommittee meetings
Plan and schedule trainings for community, staff and school sites
Communicate information to and receive information from Coalition members, subcontractors and funders
Assist the Coalition coordinator with other duties as assigned
Bulletins/Publications/Communications
Timesheet Management
Money Handling/Receipts/Deposits
Account Management, Budgeting, Purchase Orders
Bookroom/Inventory of equipment/Office Supply Management
Public Relations – Students, Staff, Parents, Public
Health Room Support
Administrative, Staff and Student Support
Staff Coordination
Volunteer Processing/Coordination/Field Trips
Mail, Phones, Reception
Records Management – Filing, Database, Reports
Discipline Support
Event Organization
Facility Use Scheduling
Other Duties as assigned with the PSE Monroe OP Bargaining Unit
PHYSICAL/MENTAL REQUIREMENTS
The physical/mental requirements described are representative of those an employee may encounter while performing the essential functions of this job and may be supplemented as necessary.
The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions:
Use of a personal computer for extended periods of time
Use of a telephone and other office equipment
Ability to perceive the nature of sound; near/far visual acuity, depth perception
Ability to communicate orally; manual dexterity to operate office machines, gross and fine motor skills
Exert 10 to 20 pounds of force on a frequent basis
Ability to lift, carry, push, pull or otherwise move objects
Sit for extended periods of time, walk, stand
Attend off-site trainings and workshops as deemed necessary
Work is conducted in a shared, open, office environment with consideration toward equipment noise, confidentiality, voice volume
The job is performed with the majority of time spent indoors and under minimal temperature variations; a portion of the day may be time spent outdoors and is subject to a variety of changing weather conditions and potentially uneven/slippery surfaces.
Reasonable accommodation may be made to employ a person with a disability to perform the essential functions of the job.
Office environment. Employees may experience constant interruptions; required to deal with distraught or angry parents, staff, or students in a calm supportive manner. Frequently required to meet inflexible deadlines.
EMPLOYMENT CONDITIONS:
I-9 employment eligibility in compliance with the Immigrations Reform and Control Act
HIV/HBV training (obtain within 60 days of hire date – District provided)
Human Resources new hire training (obtain within 60 days of hire date – District provided)
First Aid/CPR/AED Training (obtain within 60 days of hire date – District provided)
Fingerprint Background Check Verification
Mandatory reporter for incidents of child abuse, harassment, intimidation, bullying, fights, substance abuse, etc.
Adherence to federal, state and district regulations, policies and practices
Abides by employment provisions provided for in the collective bargaining agreement
This position is that of an Office Support to the department administration and is represented by the PSE of Monroe, Office Personnel Association. Vacations, holidays and other conditions of employment are covered under the PSE of Monroe, Office Personnel collective bargaining agreement. Hours and days to be determined by the district.
EVALUATION PROCEDURES:
An annual evaluation of performance shall be completed by the building administration in accordance with District evaluation procedures.
AFFILIATION
PSE of Monroe Office Personnel FLSA Covered
Updated 3-23-23
Show more
Title: Entry Level Administrative Assistant – 29 hours per week
Company: Burton Mill Solutions
Location: Quitman, GA
