Overview
Entry Level Office Admin Jobs in Dublin, CA at Systems
Part Time Office Assistant
TOPICS
Argus, a 30-year-old Boston-based marketing agency, is on the search for a PT Office Assistant with strong organizational and interpersonal skills who wants to be the right hand administrator to our CEO & Managing Director. We are located in downtown Boston and this person will report onsite several days per week. At Argus, we use marking as a force for good by working with organizations that close gaps in health, wealth, climate, culture, and education.
Responsibilities/What you’ll do:
Oversee and support all administrative duties in the office and ensure smooth business operation
Support CEO and Managing Director with critical administrative duties including calendar scheduling, travel, corporate events, and external communications
Schedule meetings, book conference rooms, and provide administrative support during key internal meetings
Manage ordering & stocking of office provisions (e.g. office supplies, snacks, kitchen supplies) and proactively replenish stock as necessary to maintain inventory levels
Support onboarding and offboarding processes—provision computers and peripherals for new employees, provide office tours, ensure new hires have required technical setups, and serve as a key point of contact during the onboarding process
Productively respond to colleagues’ inquiries around office or building matters
Liaise with building management and the building security group on an as-needed basis, including registering guests to the office
Serve as the primary point of contact for all deliveries of packages, mail, etc.
Compile information for new business activity through COMBUYS system and manage filing of contracts (digitally and in physically)
Assist with office layout planning and office moves
What you need to succeed:
Minimum of 1 year experience in an office environment, preferably in an administrative or coordinator capacity
Strong time management, prioritization, and keen attention to detail
Excellent communication and commitment to follow-through
Sound problem-solving skills and a willingness to help
Experience with Microsoft Office and Google Office Suite
A results-oriented mindset
Good judgment and are motivated to take the initiative and own tasks, processes, or projects
Ability to work collaboratively with colleagues for successful project completion
Argus is committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, or ability, we believe that our workplace is at its best when everyone is their most authentic self.
We offer a competitive salary, high quality benefits, a beautifully designed downtown Boston workspace and the best office community around.
Apply via LinkedIn or forward your resume and salary requirements to [email protected].
This position is a hybrid work from home and work from office role. Only candidates from the Boston area will be considered.
Title: Entry Level Office Admin
Company: Systems
Location: Dublin, CA
