Overview
Entry Level Office Admin/Data Entry Jobs in West Mifflin, PA at Financial Dimensions, Inc
Description
Gagosian is seeking a full-time Assistant to Director to join its Beverly Hills team.
The ideal candidate should have experience in providing administrative and sales support, and be capable of efficiently managing heavy workloads in a fast-paced and high-pressure environment. The role requires exceptional organizational skills and the ability to prioritize tasks effectively. The candidate should also possess excellent judgment, attention to detail, and outstanding written and oral communication skills.
As the assistant to two directors, the candidate will be responsible for communicating with both directors, each of their clients, their artists, studio representatives, and curators, and therefore, discretion, sophistication, and poise are essential attributes. The role will involve significant client interaction, requiring the candidate to possess excellent customer service skills.
Overall, the candidate should be a team player who is willing to take on multiple tasks and support the Director and the team in achieving their objectives.
Duties include but not limited to
– Providing sales support to the Director, which involves formulating, sending, and responding to sales offers
– Managing day-to-day client relationships, acting as the liaison between clients and the gallery. This includes executing and tracking consignment agreements, preparing insurance appraisals, and coordinating post-sales tasks, such as invoicing and artwork shipments, with various departments
– Coordinating client viewings, ensuring that they have a positive and seamless experience with the gallery
– Assist the Director to coordinate and execute exhibitions
– Providing general assistance, structure and organization to the Director’s schedule and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues
– Maintaining order in the Director’s office including sorting and filing of incoming electronic and hard copy mail
– Managing contact lists for exhibitions, dinners, and events, and supporting the Director during openings
– Providing administrative, logistical, and calendar management support, including managing expense reports and scheduling travel
– Ad hoc projects and administrative support as requested
Qualifications for this role
– BA and/or MA in Art History or a related field
– 2+ years of experience in a similar role at a contemporary art gallery or auction house strongly preferred. Internship experience included
– Ability to work a Monday through Friday schedule
– A working knowledge of and passion for modern and contemporary art
– An interest in sales and working with artists
– A flexible schedule, with availability to work additional hours as needed to meet business demands
– Excellent written and verbal communication skills
– Ability to work quickly and accurately, with a keen eye for detail
– Highly organized and efficient, with the ability to manage a heavy workload
– A self-starter with the ability to work independently, while also being an enthusiastic and collaborative team player
– Proficiency in using PCs, Microsoft Office suite (including Excel and Word), Adobe Photoshop, Google Suite, and database management
Benefits and perks
– Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits
About Gagosian
Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at nineteen exhibition spaces across the United States, Europe, and Asia. In addition to its galleries, Gagosian is at the forefront of the digital marketplace with innovative online viewing rooms, timed to coincide with major art fairs, that include highly desirable works by today’s leading artists, transparent pricing, historical scholarship, and insightful market analysis.
Title: Entry Level Office Admin/Data Entry
Company: Financial Dimensions, Inc
Location: West Mifflin, PA
