Overview
Event Coordinator, Administrative/Clerical Jobs in Washington, District of Columbia, USA at Addison Group
Job Title:Education Programs Coordinator (Contract)
Location: Arlington, VA (Hybrid – In-office Tuesdays & Wednesdays, flexibility required)
Industry: Membership-based Association / Events Coordination
Pay: $20–$25/hr
Duration: Contract through November 2025
Hours: 37.5 per week
Background Check: Required
About Our Client:
Addison Group is hiring for our client, a well-respected membership-based organization. They are seeking an Education Programs Coordinator to support speaker coordination and logistics for both virtual and in-person events. This role is key in ensuring seamless execution of events, including a large-scale annual conference.
Job Description:
The Education Programs Coordinator will provide administrative and logistical support to the events team, primarily managing speaker coordination, contract processing, and event-related communication. This role requires a proactive, detail-oriented individual with strong organizational skills.
Key Responsibilities:
Coordinate content and logistics for various events, including an annual conference.
Manage speaker contracts through Cvent, ensuring all required documentation is collected.
Communicate with speakers to gather bios, abstracts, AV needs, travel arrangements, and other materials.
Work with event planners on hotel accommodations and speaker registrations.
Maintain and update speaker information in internal databases and event platforms.
Assist in reviewing content for marketing materials and ensure accurate speaker details.
Distribute and collect post-event evaluations and compile reports for analysis.
Track and process speaker expenses, travel, and reimbursements in accordance with contracts.
Schedule and coordinate planning meetings with speakers and internal teams.
Upload and manage speaker content for event apps and digital platforms.
Qualifications:
Experience: 2+ years of administrative or clerical support, preferably within a membership-based organization.
Technical Skills: Proficiency in Microsoft Office Suite (Excel & Word) and Cvent (required). Experience with Salesforce or similar CRM is a plus.
Soft Skills: Strong attention to detail, proactive mindset, and professional demeanor. Must be comfortable engaging with senior leadership and C-suite executives.
Education: Bachelor’s degree preferred but not required.
Perks:
Opportunity to work with senior leadership and expand event coordination experience.
Hybrid schedule with flexibility.
Exposure to high-profile industry events and networking opportunities.
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Title: Event Coordinator, Administrative/Clerical
Company: Addison Group
Location: Washington, District of Columbia, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, PR / Communications, Virtual Assistant/ Remote Admin)
