Overview
Event Coordinator, Administrative/Clerical Jobs in Denver, Colorado, USA at Revelstoke Capital Partners
Essential responsibilities include, but are not limited to:
Event Coordination
Lead planning and execution of internal and external Revelstoke events
Develop and manage detailed event plans and timelines
Coordinate logistics for summits, board meetings, charity events, team-building activities, holiday parties, affinity group gatherings, and internal events
Develop and maintain events budget and expenses
Coordinate with Accounting for event coding in Concur and process payments (wire/ACH) with proper POS
Manage vendor relationships, event setup, and on-site execution
Draft event communications (internally and externally) and support post-event marketing
Gather feedback from attendees and stakeholders, analyze event success, and identify areas for improvement
Organize, order, and distribute firm-related swag
Support culture committee planning and documentation
Update, maintain and communicate board calendar
Plan and coordinate all portfolio company board meetings and associated events, both at Revelstoke and at company locations
Ensure execution of board meetings with Revelstoke investment team members and firm leadership
Conference Management
Maintain a calendar of relevant healthcare conferences
Partner with leadership to coordinate multi-attendee participation
Manage travel, lodging, and meeting space logistics for conference attendees
Secure partner approval for conference participation
Coordinate attendee outreach and booking of meetings
Prepare detailed itineraries for conference participants
Coordinate with Accounting for conference coding in Concur and process payments (wire/ACH) with proper POS
Executive Administrative Support
Provide support to the Accounting and Responsible Investment (RI) Teams
Manage travel booking, expense report management, and event approvals
Liaise on marketing materials and calendar updates
Assist with certified tax mailings, escrow statements, and financial closeout processes
Manage employee contribution matching documentation and approval workflow
Serve as back-up to all other EAs as needed
QUALIFICATIONS
The ideal candidate will have a strong support background, organizational skills, and operate with the utmost integrity. Able to manage the efficiency, accuracy, completeness and integrity of the work they produce.
Proven ability to multitask and manage responsibilities across multiple teams and functions
High attention to detail with strong organizational and time management skills
High level of creativity and passion for event planning and marketing
Ability to proactively identify needs and solve problems with minimal supervision
Excellent verbal and written communication skills
Experience with event planning and logistics, including vendor management
Strong proficiency in Microsoft Office Suite and Concur
Ability to maintain discretion and confidentiality with sensitive information
Positive, collaborative team player with a flexible, can-do attitude
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Title: Event Coordinator, Administrative/Clerical
Company: Revelstoke Capital Partners
Location: Denver, Colorado, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin)
