Overview
Executive Admin Jobs in Whitehouse Station, NJ at Chubb
Description:
JOB SUMMARY
The Administrative Specialist is responsible for general administrative duties assigned to multiple departments. This position will field phone calls, emails, and other messaging-based platforms. Additionally, this position will file/mail records and enter standard data in various databases and/or spreadsheets. This role will also support monitoring and audit records needs along with special projects. This role requires a high level of accuracy, attention to detail, and organizational skills.
ESSENTIAL FUNCTIONS AND KEY TASKS
Enjoy a culture of high performance and continuous improvement.
Follow up with vendors/providers on outstanding agency needs.
Enter or review data entry for accuracy.
Monitor and direct correspondence in shared work queues and email inbox(es).
File documents timely and accurately.
Prepare documents for monitoring and audits.
Prepare and process incoming/outgoing correspondence.
Serve as backup to inventory tracking task.
See also All Staff Support Tasks.
KNOWLEDGE, SKILLS, AND ABILITIES
Competent skills in Microsoft Office.
Strong communication skills, both verbal and written.
Strong organizational skills.
Strong customer service skills.
Able to work collaboratively in a team environment.
Able to effectively prioritize tasks.
Requirements:
REQUIRED SKILLSETS
Task/Judgment – Perform tasks using limited judgement in some circumstances.
Independence/Expertise – Often seeks management approval for deviation from guidelines.
Service/Initiative – May troubleshoot implementation of new programs.
Supervision – Not developed in this set.
Agency Growth – Not developed in this set.
EDUCATION AND/OR EXPERIENCE
REQUIRED
High school diploma or equivalent.
Minimum of two years of experience in a role with administrative duties.
Minimum of two years of experience in a customer service role.
PREFERRED
An associate degree in business or accounting from an accredited university/college.
WORKING CONDITIONS AND PHYSICAL DEMANDS
Physical demands and work environment characteristics described are representative; reasonable accommodations may be made to ensure individuals with disabilities can perform essential functions.
Regularly required to stand or sit for prolonged periods of time, walk, use hands and fingers to handle or feel; reach with hand and arms, climb and/or balance, stoop, kneel, crouch or crawl, talk and hear.
Must regularly lift and/or move up to twenty pounds, occasionally lift and/or move up to fifty pounds with assistance.
Telework will require internet speeds of 4Mpbs download/4Mpbs upload and working in the immediate geographical area.
Must have reliable transportation, minimum insurance coverage, and a clean driving record.
Will need a reliable mobile phone service for technology compliance requirements (i.e. multifactor authentication).
Specific vision abilities may include close vision and the ability to focus for prolonged periods of time.
Developmentally appropriate interactions with children may be required in the work environment.
CULTURE
Assumes Positive Intent
Is (Be) Effective
Chooses Responsibility
Delivers Excellent Customer Service
Embraces Fun
Finds the Solution that Best Helps the Child
Title: Executive Admin
Company: Chubb
Location: Whitehouse Station, NJ
