Overview
Executive Admin Assistant Jobs in Oklahoma City, OK at BancFirst Corporation
Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases. We’re pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. With multiple marketed medicines and a leading pipeline in neurology, cardiology and select areas of high patient needs, we continue to drive innovation in RNA therapies in addition to advancing new approaches in gene editing to provide greater value to patients and are well positioned financially to deliver on our strategic goals.
At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence. We know that our success is a direct result of the exceptional talents and dedication of our employees.
With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team. We continue to invest time, money and energy into making our onsite, hybrid and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive.
We’re building on our rich history, and we believe our greatest achievements are ahead of us. If you’re passionate about the opportunity to have meaningful impact on patients in need, we invite you to apply and join us. Experience and contribute to our unique culture while you develop and expand your career!
DEPARTMENT ADMINISTRATIVE ASSISTANT
SUMMARY:
Ionis Pharmaceuticals, Inc. is looking for a stellar Department Administrative Assistant to support the multiple departments within research. The ideal candidate will be experienced in handling a wide range of administrative support tasks, including technical tasks, and must be exceedingly well-organized and flexible. This individual must function effectively and independently in various roles within a dynamic, interrogative, and fast-paced environment.
The successful candidate will be a key team member to ensure demanding schedules, conflicting priorities, and communication are managed effectively for the team. The candidate will organize and streamline operations to ensure optimal effectiveness. The position will offer the ability to work closely with an experienced and tightknit biotech team.
RESPONSIBILITIES:
Assist leaders with their daily, quarterly, and annual scheduled duties, to include materials and setup
Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, take attendance, etc.
Coordinate shipment and tracking of Oligonucleotide compounds
Manage and treat highly confidential information professionally and in accordance with expectation of leadership
Handle team contract needs including but not limited to submission and tracking of deadlines
Anticipate team needs and proactively bring together appropriate people and resources to support leadership in addressing issues
Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer, and disposal
Follow abstract/presentation deadlines and conference dates to make sure leadership is aware of upcoming events/deadlines
Assist in creating publications, presentations, and materials as required for submissions
Receive and interact with visitors, new hires, candidates, and caterers
Prepare and process expense reports
Coordinate travel for departments and off-site visitors
Prepare, maintain, and process KOL and consultant agreements, scope of work, travel expenses, and meeting agendas
Manage online library of Scientific Publications
Maintain collaborative and positive relationships with internal administrative team and external administrative partners
Oversee responsibility for on-site and off-site events including meetings, happy hours, conferences, and team building events
Reception coverage as needed
Other duties as assigned
REQUIREMENTS:
At least 2 years of experience supporting executives in an interrogative environment
A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
Consistently delivers a high quantity of high-quality work
Resilient, open, and adaptable to change; embraces feedback
Team player, who fosters collaboration and thrives in a fast-paced environment
Strong verbal and written communication skills
Ability to manage activities and schedules of multiple leaders with no supervision while maintaining strict confidentiality
Excellent organizational skills, attention to detail and follow through to ensure outstanding execution
Strong relationship building and interpersonal skills exhibiting patience, respect, and grace under pressure
Shares appropriate information openly/transparently with co-workers and cross functional teams
Displays a high degree of maturity, honesty, trust, and integrity
Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)
Biotech experience preferred, but not required
The position is on-site and will be located in our headquarters building at 2855 Gazelle Court, Carlsbad, CA 92010.
Please visit our website, http://www.ionis.com for more information about Ionis and to apply for this position; reference requisition #IONIS003776
Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits
Full Benefits Link: https://www.ionis.com/careers/working-at-ionis/#:~:text=our%20employee%20spotlight-,Benefits,-Employees%20are%20rewarded
The pay scale for this position is $20.44/hour to $33.62/hour
NO PHONE CALLS PLEASE. PRINCIPALS ONLY.
Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Executive Admin Assistant
Company: BancFirst Corporation
Location: Oklahoma City, OK
