Overview
Executive Admin Assistant – Membership Services Technology Jobs in Chicago, IL at Amex
Additional Links:
This position is Benefit eligible; click here for an overview of available benefits
This position is covered by the Man/Con Handbook; click here to review the current Handbook.
Why UConn Health
UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.
PUPOSE OF CLASS:
At UConn Health, this position is responsible for directing and managing department administrative related activities (clinical/education/research) including serving as the department’s business manager, developing and supervising programs for the maximum utilization of services.
GUIDELINES FOR USE OF THE POSITION:
This position manages the administrative and financial activities of a department with academic, clinical and/or research programs. The position has considerable latitude for the use of initiative and independent judgment in a wide variety of circumstances.
SUPERVISION RECEIVED:
Reports directly to the Department Head
SUPERVISION EXERCISED:
Provides direct and on-going guidance and direction to assigned staff
Examples of Duties:
Administrative Management:
Assists the Department Head in the establishment of goals and objectives by participation in the strategic planning initiatives (short and long term);
Oversees the planning and coordination of a variety of training or educational events/conferences;
Develops and administers policies and procedures consistent with pertinent laws and regulations and monitors compliance;
Aligns department processes and organizational structure with the academic, clinical, research and business strategies to ensure policies that reinforce these strategies and acceptable business practices;
Assists in the promotion of the program through various medias;
Serves as liaison for the department and UConn Health in the development and implementation of business and research relationships.
Human Resources:
Recruits, hires and trains staff; develops goals and objectives for staff; evaluates staff.
Serves as the primary contact for Human Resources issues (hiring, firing; assignment of staff duties, staff counseling and evaluation; workers’ compensation, intermediary between faculty and staff, etc).
Financial Management:
Assists in the budget development;
Manages department budgets (all accounts) in a cost efficient and fiscally responsible manner;
Ensures compliance with financial policies and procedures;
Prepares non-standard financial reports and analyzes data for decision-making purposes.
Research Management:
Oversees the grant management functions for the department;
Provides budgetary and administrative guidance and direction;
Serves as the primary liaison for grant management activities;
Develops, negotiates and oversees contractual services and grants.
Performs other related duties.
MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS & ABILILTY:
Considerable knowledge of the principles and practices of office management, information systems and project management;
knowledge of research and design methodologies;
comprehensive knowledge of statutory or regulatory provisions relevant to higher education, healthcare and grants;
knowledge of Health Center’s policies, procedures, practices and interrelationships;
knowledge of the purposes, plans, objectives and programs of the University;
accounting and budgetary skills;
analytical skills for complex problem-solving responsibilities;
excellent communications (written and verbal) and interpersonal skills;
supervisory ability;
EXPERIENCE AND TRAINING
General Experience:
Bachelor’s degree in healthcare management or closely related field and four (4) years related administrative experience with at least two (2) years of the experience at a supervisory level.
Substitution:
Four (4) additional years of related professional experience may be substituted for the Bachelor’s degree.
Special Requirement
May need to travel moderately or extensively.
SCHEDULE:
Title: Executive Admin Assistant – Membership Services Technology
Company: Amex
Location: Chicago, IL
