Overview
Executive Admin Assistant (Onsite) Jobs in Windsor Locks, CT at Collins Aerospace
About the Role & Team
Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence and advise on tech questions? If yes, then the Executive Secretary position at The Walt Disney Company might be right for you!
You would be an integral part of the new Go-To-Market (GTM) & Planning function within our Learning and Talent Solutions COE. This function will streamline and elevate how we plan, launch, sustain, and measure the success of critical HR programs. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.
This position supports the VP, HR Go-to-Market Enablement.
What You Will Do
Provide day-to-day administrative support to VP and a Director
Interact with a wide variety of internal and external partners on behalf of leadership and the team
Handle travel arrangements and trip oversight for VP, Director and team members
Thoughtfully manage complex calendars over multiple time zones
Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
Plan and coordinate corporate events from conception to execution
Partner effectively with peers to ensure effective distribution of work and office coverage
Learn about the key priorities of the HR Go-to-Market Enablement function in order to anticipate and plan for required work
Build PowerPoint presentations for executive audiences
Build Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
Manage payment and tracking for consultant contracts, provide leaders ongoing status updates
Pull reports and maintain databases as needed
Support the Burbank LTS office needs, including general office management like snack and supply orders, catering, room bookings, etc.
Gather, coordinate, categorize, interpret and conceptualize information and data
Required Qualifications & Skills
Minimum of 6 years’ experience supporting leaders within corporate environments or equivalent skills/experience
Outstanding technological acumen, with a focus on continuous skills growth
Demonstrated ability to handle highly confidential and sensitive information
Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
Advanced proficiency in Microsoft Outlook, PowerPoint and Word, with a strong working knowledge of Adobe and Excel
Highly meticulous, organized, approachable, and friendly
Willingness and ability to proactively improve existing processes
Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
Committed to develop trusting and supportive working relationships with team and peers
Accurate typing speed of 50 WPM
Availability to work overtime without prior notice
Preferred Qualifications
Experience in an HR environment
The hiring range for this position in Burbank, California is $64,300-$86,200 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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Title: Executive Admin Assistant (Onsite)
Company: Collins Aerospace
Location: Windsor Locks, CT
