Overview
Executive Admin Asst – DEDEA Jobs in Chicago, IL at Metra
Office Administrator
We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results. The office administrator ensures smooth running of our company’s office and contributes in driving sustainable growth.
Responsibilities
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Manage accounting software and data entry
Maintain company computers and software
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Perform receptionist duties when needed
Assist colleagues whenever necessary
Skills
Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office management software (ERP etc.)
Computer IT experienced preferred
Working knowledge of office equipment
Analytical abilities and aptitude in problem-solving
Qualifications in secretarial studies will be an advantage
High school diploma; BSc/BA in office administration or relevant field is preferred
Job Type: Full-time
Benefits:
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Education:
High school or equivalent (Preferred)
Experience:
Bookkeeping: 1 year (Preferred)
Office management: 1 year (Preferred)
Microsoft Office: 1 year (Preferred)
Computer literacy: 1 year (Preferred)
Accounting software: 1 year (Preferred)
Leadership: 1 year (Preferred)
Shift availability:
Day Shift (Preferred)
Ability to Commute:
Dover, PA (Required)
Work Location: In person
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Title: Executive Admin Asst – DEDEA
Company: Metra
Location: Chicago, IL
