Overview
Executive Admin & Office Manager Jobs in Palo Alto, CA at Acryl Data
Title: Executive Admin & Office Manager
Company: Acryl Data
Location: Palo Alto, CA
About Acryl Data
Acryl Data provides clarity to data by enabling delightful search and discovery, data observability, and federated governance across organizations’ entire data ecosystem. With its modern data catalog, the company has earned the trust of data professionals from startups and Fortune 500 companies globally. Acryl Data was founded by experts who previously created LinkedIn DataHub and Airbnb Dataportal and is backed by top-tier venture capital firms, including 8VC, LinkedIn.
Location: Palo Alto, CA (South Bay)
Compensation range: $125,000 – $135,000
We’re seeking an experienced Executive Administrative professional with a proven track record of thriving in high-growth startup environments, where adaptability and quick decision-making are essential. The ideal candidate will bring demonstrated experience supporting C-level executives through rapid scaling phases, with the ability to masterfully juggle competing priorities while maintaining exceptional attention to detail and organizational systems that can scale with the company. Beyond traditional EA skills, we need a strategic partner who can anticipate needs before they arise, build and optimize processes from the ground up, and contribute to cultivating a vibrant office culture during this pivotal growth phase. This hybrid role requires a minimum of one day per week in our Palo Alto WeWork office.
About The Role
As our Executive Admin & Office Manager, you’ll be the backbone of our organizational operations, supporting both our CEO and CTO while ensuring smooth office operations. You’ll need exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities effectively.
Key Responsibilities
Executive Support
Manage complex calendars for CEO and CTO, including scheduling meetings, coordinating with internal and external stakeholders, demonstrating exceptional scheduling skills and ability to stay two steps ahead of leadership needs
Build and maintain deep trust with executives through proactive support and anticipation of needs
Arrange comprehensive travel logistics including flights and hotels for business meetings and conferences, showing initiative in planning and problem-solving
Provide high-level administrative support for special projects and initiatives
Maintain clear, effective, and professional communication with leadership, investors, and other executives
Office Management
Serve as primary liaison with WeWork community staff
Manage office access including employee and guest registration
Oversee conference room bookings
Maintain office supplies and equipment
Review and scan all office mail
Partner with teams on executing in-office off-sites; coordinating conference room bookings, lunch ordering/catering
Company Culture & Operations
Support Employee Experience Manager with company culture initiatives and events
Qualifications
Required
Previous experience as first EA/Office Manager at a startup company
Prior experience working in the start-up space, preferably Series B through Series D
4+ years of executive administrative experience
Exceptional organizational and time management skills
Strong communication skills, both written and verbal, with demonstrated ability to interact professionally with C-suite executives and investors
Proficiency in Google Workspace
Ability to maintain confidentiality and exercise discretion
You must be located in South Bay area with ability to commute to Palo Alto office
Experience working in a startup or fast-paced tech environment
Benefits
Compensation range: $125,000 – $135,000
Equity
99% coverage of medical, dental and vision insurance for US Employees
Carrot Fertility and Family Planning
One-time home office budget
