Overview
Executive Administrative Assistant Jobs in United States at Arora Health and Aesthetics
Title: Executive Administrative Assistant
Company: Arora Health and Aesthetics
Location: United States
About Arora Health & Aesthetics
Arora Health & Aesthetics is a fast-growing company that helps wellness and telehealth practices grow their business. Physician-led and patient-centered, we provide the team, technology, and tools clients need to deliver care with confidence. Whether it’s peptides, aesthetic treatments, weight loss, hormone therapies, or regenerative medicine, our platform makes it safe, simple, and scalable.
We are seeking a highly organized and experienced Executive Administrative Assistant to support the Founder and C-suite. This ideal candidate thrives in a fast-paced environment and must demonstrate impeccable judgment and a high level of discretion, as they will regularly handle sensitive, privileged information that is vital to the organization’s strategic operations.
Position Overview
The Executive Administrative Assistant will play a key role in enabling business growth. This is not your typical administrative job. In this role, you will be the right hand to the Founder & Leadership Team — anticipating needs, connecting dots across projects, and managing enterprise operational activities.
If you thrive in a dynamic setting, enjoy building processes from scratch, and are passionate about creating a positive and productive work environment, we encourage you to apply.
Key Responsibilities
Leadership Support & Prioritization
- Act as a strategic gatekeeper and facilitator for the leadership team’s time, calendar, and priorities.
- Prepare agendas, briefing documents, and follow-up actions for internal and external meetings, including planning and coordinating on-site meetings.
- Anticipate needs, gather relevant information, and proactively resolve scheduling conflicts.
Operational & Administrative Management
- Manage complex scheduling, domestic and international travel arrangements, and expense reporting.
- Oversee the end-to-end travel process for executives, including itineraries, bookings, and changes.
- Process and reconcile travel and expense reports in alignment with company policy.
- Maintain enterprise-wide documents, creating centralized repositories for team access.
- Coordinate technology purchases and subscriptions; manage the tech tools budget and renewal calendar.
- Monitor vendor invoices, budget variances, and recommend cost-optimization opportunities.
- Support recruitment coordination, onboarding, and HR processes as needed.
- Serve as system administrator for technology to ensure appropriate team member access, permissions, and notifications.
Project & Communication Coordination
- Assist with special projects, research, and preparation of presentations or reports.
- Track progress on action items and ensure timely follow-up across the leadership team.
- Draft, edit, and distribute internal communications on behalf of the leadership team.
Culture & Team Enablement
- Help coordinate team events, all-hands meetings, and leadership offsites.
- Maintain a positive, solutions-focused presence that reinforces company values.
- Serve as a trusted partner and liaison between the leadership team and staff.
What Success Looks Like in 6 Months
- The Founder and C-Suite’s time is spent almost entirely on high-value, strategic activities.
- Meetings, decisions, follow-ups, and budget management flow seamlessly without bottlenecks.
- Technology spending is optimized and tracked against budget.
- You’ve become an indispensable, trusted partner in running the business.
Qualifications
- 5+ years supporting senior executives, ideally in a startup or high-growth environment.
- Exceptional organizational and time management skills — thrives under pressure with shifting priorities.
- Strong written and verbal communication skills; able to communicate on behalf of executives.
- High emotional intelligence, discretion, and trustworthiness with confidential information.
- Highly self-motivated with the ability to work productively in a remote environment
- Tech-savvy: adept with Google Workspace, Slack, and project management tools (e.g., Asana, Notion, Monday).
- Experience managing budgets, vendor relationships, and cost tracking.
- A proactive mindset — sees what needs to be done before being asked.
Benefits
- Fully remote work environment
- Collaborative, fast-moving team
- Monthly stipend for benefits
- 2 weeks Paid Time Off + 10 company holidays
- Eligible for annual bonus
